Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Compliance Administrator – 6 month FTC
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Compliance Administrator to join the team on a fixed term basis to support a priority project on the contract. As a Compliance Administrator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business.

Responsibilities:

Review all existing subcontractor documentation held within the e Logbooks system to identify gaps, duplicates, expired items, and incorrectly stored files
Define and document required compliance information for each subcontractor and service area in a clear compliance documentation matrix
Audit current records to confirm which documents are present, missing, or out of date against defined compliance requirements
Rename, categorise, and reorganise documentation using a consistent naming convention and logical folder structure
Remove, archive, or consolidate duplicate and obsolete documentation in line with governance and retention requirements
Liaise with internal teams and subcontractors to request, track, and obtain missing or updated compliance documentation
Validate newly received documentation for completeness and compliance prior to storage
Establish a standardised documentation structure and naming convention to support long-term governance and audit readiness
Deliver a fully structured, accessible, and auditable subcontractor document library within e Logbooks
Perform any other duties or responsibilities as requested by the CM or Management Team.

Person Specification:
Experience in a compliance or administrative role within facilities management, with knowledge of subcontractor compliance requirements
Strong document control and organisational skills, including managing large volumes of records within electronic systems such as e Logbooks
High attention to detail with the ability to identify gaps, duplicates, expired, or non‑compliant documentation
Confident communicator able to work with internal teams and subcontractors to request, track, and validate compliance documentation
Methodical, proactive, and process‑driven, with the ability to support audits and maintain ongoing compliance governance