Sr. Facilities Coordinator, on-site

About the Role

Join CBRE’s Facilities Management team and play a key role in creating an exceptional workplace experience for one of our clients in the financial services sector. Based on-site in Irvine, CA, this exciting opportunity offers a blend of operations, client interaction, and facilities coordination in a dynamic, fast-paced environment.

As a Sr. Facilities Coordinator, you'll be a trusted partner to the Facilities Manager, helping drive daily operations, coordinate vendors and service providers, manage work orders, and respond to client needs. While much of the role is focused on coordination and administrative support, you'll also have the opportunity to get out into the field by conducting quarterly site inspections at locations throughout the Irvine area.

If you're highly organized, enjoy problem-solving, and are passionate about delivering outstanding customer service, this is a great opportunity to build your facilities management career with a global industry leader.

What You’ll Do:

• Serve as the primary communication link between the client/landlord and various vendors, responding promptly to inquiries and ensuring timely, high‑quality service delivery.
• Schedule and coordinate repairs with vendors or technicians based on work order requests.
• Manage the vendor invoice process, including receipt, verification, issue resolution, and coordination with finance for timely payment.
• Visit client sites throughout the market to conduct periodic inspections and support facility operations as needed.
• Analyze data from work order reports to assess vendor performance, completion timelines, and overall progress.
• Maintain accurate documentation, including work orders, proposals, department files, and vendor‑submitted paperwork.
• Coordinate office and parking space allocations to support business needs.
• Prepare and deliver presentations to internal departments and large groups of employees.
• Identify and resolve both routine and non‑routine issues within the work area independently, using established procedures.
• Evaluate options and select appropriate solutions from predefined guidelines.
• Contribute to team success through the accuracy, quality, and timeliness of services and information provided.
• Follow standardized processes while receiving moderate supervision and guidance as needed.

What You’ll Need:

• High School Diploma or GED with 2-5 years of job‑related experience.
• Experience using a Computerized Maintenance Management System (CMMS) is required.
• Valid drivers license required.
• Basic financial experience, including tracking costs, reviewing invoices, or supporting budget‑related tasks.
• Ability to follow standard work routines and procedures.
• Strong communication skills for sharing clear, accurate information.
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong organizational skills with an inquisitive, problem‑solving mindset.
• Basic math skills, including calculating percentages, discounts, and markups.
• Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.