About the Role:

As a CBRE Sr. Meeting & Events Coordinator, you will support the planning and on-site execution of client meetings and events across multiple offices. This role is part of the Workplace Experience function and plays a key role in providing high-quality service to clients and visitors. You will serve as the primary on-site point of contact in the New York office and coordinate closely with cross-functional and vendor partners to ensure smooth event operations.

What You’ll Do:

• Serve as the on-site coordinator for event operations, supporting all phases of events from setup through completion according to client needs.

• Assist in developing event plans and maintaining planning timelines for in-person and remote events. Help track progress and flag issues as they arise.

• Prepare and distribute event details, including schedules, vendor orders, and setup instructions. Assist in preparing timelines and floorplans for event flow, setup, and teardown.

• Support and Facilitate pre-event planning discussions with clients, including gathering requirements, coordinating vendors, managing catering, A/V needs, and assisting with budget tracking.

• Verify pre-event setup, including room configurations and A/V arrangements, ensuring all details are accurate and ready for use.

• Maintain the meeting and events calendar for event spaces and support efficient scheduling and utilization.

• Order, track, and maintain inventory of event supplies to ensure availability for upcoming events.

• Maintain and grow a network of trusted event vendors, cultivating new relationships to enhance service quality, coverage, and cost efficiency.

• Act as the on-site contact during events, coordinating with workplace teams and vendors. Support food and beverage setup, refreshes, and breakdown to ensure seamless operations.

• Help prepare post-event summaries and assist in tracking costs, documenting feedback, and identifying areas for improvement.

• Support reporting related to Service Level Agreements (SLAs), Key Performance Indicators (KPIs), and recurring operational updates.

• Assist with maintaining event playbooks, process documentation, and training materials to ensure consistency and operational readiness.

• Coordinate with cross-functional teams, vendors, and external partners. Confirm load-in schedules, setup expectations, and required compliance documentation (e.g., COIs).

• Ensure all event activities align with safety, security, and building requirements.

• Identify opportunities for operational improvements and share suggestions with leadership.

• Solve routine to moderately complex issues by applying established processes and guidelines.

• Work on-site in the client’s New York City office five days a week.