Facilities Operations Coordinator - Data Center, CMMS

About the Role

The Facilities Coordinator supports day-to-day facilities operations for a multi-site account for a private financial company, partnering closely with a small onsite team and the client. This role is ideal for someone who is detail-oriented, dependable, and eager to learn, with strong follow-through and a customer-service mindset.

This position offers strong development opportunities and career path on the account, including potential progression into an Operations Manager role.

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (after-hours support may be required)

Work arrangement: Onsite 5 days a week

Location: midtown Manhattan

Current Team: Senior Manager, Consultant

What You'll Do

• Process requisitions through purchase orders; support purchase order tracking and issue resolution.
• Manage vendor invoices and support accounts payable processing, including verifying coding, allocations, and required documentation.
• Assist manager with capital facilities and operating expense budgets, support tracking and reporting against budgets.
• Coordinate with vendors and trade partners on day-to-day activities and maintenance.
• Support CMMS (computerized maintenance management system) administration, including reviewing open work orders and preventive maintenance schedules.
• Follow up on next steps, and help maintain compliance with performance metrics (e.g., response time, completion time, completion rates).
• Maintain quality of dashboards and facilities data; create progress status reports and recommend process improvements.
• Prepare clear, Executive Level ready presentations (PowerPoint) and updates for Senior Leadership.
• Help develop and maintain work procedures and schedules; support staff with understanding and applying policies and processes.