Job Title: Project Administrator/Coordinator
Location: St Paul’s, London - min twice a week
Contract: 12-month fixed contract.

Position Purpose:

A Project Administrator is required to support the Programme Management serving the Bank of America (BofA) account within the EMEA Region. The role is based in London. The Project Administrator is responsible for the coordination and administration of project-related processes and finances, utilising CBRE’s Kahua Project Management System and database as the project management tracking tool.

Key Responsibilities

• Understanding client needs and being able to support the programme managers when necessary
• Administer and co-ordinate the setup, running and close out of all financial and non-financial project-related matters
• Database System administrator/manager of Kahua Project tool
• Ability to manage quotes and create a project funding request through Kahua
• Tracking of Project Funding requests and updates
• Manage the life cycle of invoices, from requesting to seeing through to payment
• Managing the project cash flows and risk associated with targets
• Coordinate and prepare various Client reports and presentations as required
• Coordinate with Client and CBRE Accounts Payable team
• Coordinate and implement processes and procedures for the Variable PjM Team
• Management of all documentation with vendor registration and support (both E1 and JDE)
• Track and monitor daily milestone notifications to correct data in Kahua for KPI adherence
• General project administration duties
• Attend and take notes at internal and client meetings
• Additional ad hoc tasks supporting the Programme Management Team
• Assist the Programme Management team to prepare capital expenditure budgets and forecasts
• Proactively be involved and assist the Programme Management team with the coordination of work, running smaller projects (in programme manager mode), communication with contractors and other key vendors etc.

Accountabilities

• Receipting tracking of POs and associated invoices
• Liaise with vendors to help ensuring monthly cashflow targets are met
• To identify improvements and opportunities to the service provision
• Provide ad hoc support to the Programme Management Team as a whole

§ To perform additional duties which may be required from time to time as required

Key Requirements

Essential Experience

§ Experience of working within a corporate office environment is required and within a financial institution would be beneficial

§ Understanding of the programme management process would be beneficial

§ Understanding of Project Management Software (Kahua and advantage)

§ Good numerical skills

§ Previous time spent in a face paced environment or a similar role would be ideal

Disclaimer: Please be advised that effective January 1, 2025, CBRE Project Management and Turner &Townsend were consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with CBRE GWS, you will subsequently transfer directly to Turner & Townsend at a date to be determined.