Meeting & Events Coordinator - Lehi, UT

"Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience"

About The Job

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building

What You will Do:

• Secondary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.

• Create a hospitable environment for attendees, event owners, and vendors on the day of the event

• Assist with conference room turnover and midday room refresh. Reconfigure indoor and outdoor spaces. Take direction from senior team members

• Respond to event activities such as gathering event supplies, equipment needs

• Conduct room set up, refresh, and service items.

• Maintain outlines of small space configurations, decor possibilities, and event-related event items

• Manage a small inventory of event supplies (PA system, table linens, signage)

• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

• Impact through clearly defined duties, methods, and tasks are described in detail

• Deliver own output by following defined procedures and processes under close supervision and guidance

• Review assigned work orders and partner with available teams to track completion

• Manage work orders via CMMS system where you will document labor hours, assets, and on-time completion of work orders will be mandatory.

• Inspect existing installations for compliance with building codes and safety regulations

• Inspect buildings, grounds, and equipment for unsafe or malfunctioning conditions

• Conduct routine maintenance, inspections, troubleshoot potential issues, and make repairs

• Perform monthly spacewalks to confirm spaces in Serraview match actual layouts and desk assignments.

• Respond promptly to emergency situations and customer requests

• Conduct quality assurance checks and overseeing materials inventory

• Coordinating daily workload, emergency repairs, and quality assurance checks

• Documenting and reporting activities to supervisors

• Display professionalism in appearance and language

• Working approved OT as needed
  Work alongside the Space & Occupancy team to schedule and perform desk moves, which may include packing items and setting up equipment with specific instructions.

• May need to work on small projects and other duties as assigned