Records and Information Management Senior Analyst

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

The Senior Analyst, Records and Information Management (RIM) will join Baxter’s Global RIM Department and will perform activities necessary to help manage Baxter’s Global RIM program. This position will report to the Program Manager, Global Records & Information Management.

Key Responsibilities
Qualified candidates will be expected to work with stakeholders across Baxter’s corporate functions, divisions and countries to ensure Baxter’s Global RIM program is effectively managed. This role is responsible for varying RIM activities specifically related to:

• Maintaining currency of the records retention schedule and associated RIM database.
• Routinely analyzing retention time periods to ensure business obligations are met by conducting and/or evaluating research, industry standards, and best practices.
• Promoting compliance with legal, regulatory, financial, and operational record keeping requirements (e.g., retention, data minimization, GDPR, risk mitigation, defensible destruction).
• Providing consultation to Baxter personnel for general RIM program questions.
• Developing employee communications, quick reference guides, job aids, and training content to support RIM initiatives.
• Keeping Records Liaison and Records Storage Coordinator networks updated.
• Tracking various survey completions, sending reminders, compiling results and recommending next steps.
• Analyzing and updating metadata on physical Records stored with offsite records storage vendors.
• Aiding in annual records destruction activity tracking (manage reports for destruction reviews sent, responses received, orders requested and completed)
• Proactively examining and evaluating records management systems to recommend new or improve existing methods for the efficient handling, protecting, and disposing of records and information:
• Monitoring Global RIM program KPIs and program effectiveness.

Qualifications

• Strong communication skills (written and oral)
• Strong attention to detail and organizational skills
• Ability to create project plans and manage project deadlines
• Able to evaluate and analyze problems, and recommend creative/innovative solutions
• Able to collaborate and work successfully in a diverse team environment on a global scale while meeting differing stakeholder interests
• Proficiency in using computers and other Baxter technologies

Education and/or Experience

• Bachelor’s degree (preferred)
• Knowledge of Records and Information Management industry standards and best practices (e.g., GDPR, ISO, GARP, HIPAA, SOX) (preferred)
• Knowledge of Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook)

What we offer:

Permanent contract after 3-months'

Competitive salary

Annual bonus

Medical Care

Life Insurance

Christmas bonus

Co-financing for corrective glasses and lenses

Newborn baby bonus ( one-off benefit )

Employee Stock Purchase Program ESP

PPE program with very attractive conditions available for each employee after 3 months.

Holiday allowance

Theater tickets at a reduced price

Educational support: fully covered language courses (English or other languages according to business needs), financial certifications (ACCA, CIMA).

2 additional days off (conditional)

Employee referral program

Multisport card

Cafeteria-style plan ( 300 PLN net monthly)

Employee referral program

Annual Award related to Baxter’s Global Cultural Values

Lifelong learning opportunity: Possibilities for development on a personal and professional level

Friendly atmosphere.

Hybrid working model ( 3 days on Site)

Attractive office location, next to the PKP Powiśle station.

PPE program with very attractive conditions available for each employee after 3 months.

Working for a global pharma/med tech leader.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The minimum salary for this position is 176 000,00 PLN annually. Your initial pay could be at the minimum or higher based on skills and expertise, experience, and other relevant factors, all of which are subject to change. This position may also be eligible for competitive benefits, discretionary bonuses, and/or long-term incentive. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.