PTP Finance Administrator

Responsibilities: SCANNING/PRINTING:

• Reception of documents already registered by the secretary office;

• Opening letters and boxes with documents, placing stamp date on the documents;

• Printing documents out from the generic e-mail boxes dedicated to the particular countries as well as putting stamp date on the already printed documents;

• Segregation of documents according to TB and document type;

• Barcoding documents;

• Scanning documents to Easy Capture Plus application;

• Preparing Scanning Summary Sheet Report and sending it out to the respective people given in the distribution list of the particular country;

• Review of Error Upload Report and if required, reprocessing the missing barcodes;

• Rescanning documents on request of OCR/IP/HD Teams;

• Sending documents to external archive companies or to the sites;

• Sending incorrectly issued documents back to the suppliers (incorrect address of the plant, incorrect VAT registration number, missing pages, unreadable document) – if required;

• If required – communication between internal Aptiv departments, suppliers and Aptiv employees, replying to e-mails concerning scanning issues;

• Preparing documents and testing the new scanners;

• Preparing/updating scanning procedure;

• If required – data validation in SAP system;

• Preparing freight documents for scanning according to Control Pay procedure:

• Barcoding documents using labels dedicated to Control Pay project;

• Preparing FBA reports for Control Pay Team;

• Review of both “rescan” and “out of scope” reports and if required, rescanning documents to the appropriate system.

• Internal audit activity – choosing sample documents from the controlled scanning team and checking whether these items were correctly and timely uploaded to the relevant system;

• Reconciliation process of documents received in electronic format (validating the number of successfully processed documents, reporting and checking whether suppliers have signed up for e-mail invoicing process for the respective plant of Aptiv);

• Prioritizing and categorizing tasks ;

• Performing activities delegated by supervisor promptly and diligently;

• Proactive approach to performed task.

OCR/Indexing:

• Supporting data entry by digitizing scanned paper documents into machine-readable text documents (OCR);

• Dealing with different issues on a daily basis – ability to prioritize and categorize tasks, good management of time and dealing with time pressure;

• Analyze documents and data in several accounting systems in order to identity root cause of the issues and to seek solutions to the problems;

• Draw conclusions from the analysis, finding places for improvement;

• Implement and follow-up of proposed solutions to ensure stabilization of the process and to minimize the risk of re-occurence

• Support Automation activities by :

• Maintenance and optimization Automatic invoice processing process by:

• Checking exception and mismatches, trouble-shoot unusual entries, odd results and plan their resolution and standardization

• Analysis of duplicates and rejected items

• Daily coordination of Automatic invoice processing by:

• Coordination of Invoice Processing and Helpdesk Team work on processing and follow-ups on items processed automatically using available reports and trackers

• Cooperation with Automation and CI Team in order to plan work schedule in order to maintain current and expand scope

• Working on expanding scope by:

• Identification and analysis of new vendors - cooperate with RPA Developers in matter of materials and required data to implement new vendors

• Analysis and providing information in area of Automatic Invoice processing or any other documents requested

• Undertaking other activities as per supervisor’s request as well as supporting other team members

Requirements:

• Good command of English language

• Experience in AP or accounting background would be an asset

• Working knowledge of MS Office (in particular Excel)

• Ability to manage issues and seek resolution

• Reliable, accurate in observing work instructions

• Good communication and customer service skills

• Ability to establish good relationships ; intercultural competence

• Knowledge of ERP systems (SAP) would be an asset

• Degree in accounting/finance would be an asset

Why join us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv:

• Private health care (Signal Iduna) and Life insurance for you and your beloved ones
• Well-Being Program that includes regular webinars, workshops, and networking events
• Hybrid work (min. 47 days/yr of remote work, flexible working hours)
• Employee Pension Plan paid by the employer (you get + 3,5% on each gross salary)
• Access to sports groups and Multisport card

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Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.