Administrative Co-ordinator

Career Category

Administrative

Job Description

Job Description:

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Senior Managers and other staff.

The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned.

Key responsibilities include:

• Managing calendars and scheduling meetings
• Ordering office supplies
• Arranging purchase orders
• Making travel arrangements & preparing expense reports as requested
• Assisting with preparation of presentations
• Managing departmental administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Participating in department project teams
• Provide backup support to additional department ACs
• Managing individual and team calendars (Outlook)
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and take action items as required.
• Assisting with special projects as requested by the Directors and others within group.

Basic Qualifications:

Associate’s degree & 1 to 3 years of Administrative experience

Preferred Qualifications:

• Bachelor's Degree •Experience working in biopharma industry

• 1 to 3+ years of experience in an administrative support role supporting large teams at different levels

• Managing multiple calendars including coordination across multiple time zones

• Excellent written, verbal, and presentation skills in communicating key business and clinical information

• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, Share Point, and the Learning Management System at Amgen

• Experience providing administrative support to remote staff

• Outstanding organizational and interpersonal skills

• Ability to work in a fast-paced, deadline-driven environment

• Discretion in dealing with proprietary information

.