Amazon Reliability Maintenance Engineering (RME) organisation is seeking a proactive, customer obsessed and team oriented Executive Assistant to support the EU RME Director. This role requires attention to detail, organizational skills, and the ability to meet tight deadlines. The candidate will be comfortable in a fast-paced, fluid environment, while maintaining great flexibility, a sense of humour and composure. The candidate will work autonomously on many projects as required and possess the ability to complete a high volume of tasks with minimal guidance or supervision.
Amazon EAs are the primary point of contact and information flow to and from a variety of teams, clients and partners to our senior leaders - we seek to hire and then offer continual development to the very best EAs ready to work in our fast paced, customer focused organisation.

We are looking for bright and motivated candidates with experience of supporting multiple executives and who can demonstrate expertise with complex diary management, travel arrangements and expense recording as well as the set-up, budgeting and active management of small to mid-scale events for their teams.

Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative. A flexible approach is a must, and the ability to change direction at a moment’s notice.

As a community, the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential.
This role is going to be based in any Amazon location in Poland (FC or headquarters).

Key job responsibilities

• Employee Engagement & Events Management

• Plan, coordinate, and execute employee engagement initiatives including competitions, celebrations, and recognition events while managing associated budgets and timelines throughout the year

• Design and deliver events aligned with team objectives, create promotional materials and campaigns, and collaborate with stakeholders to implement regional projects

• Communications & Recognition

• Oversee communication channels across teams and regions, including newsletters, corporate announcements, and feedback mechanisms

• Administer network-wide recognition programs, driving participation among leadership teams and broader employee populations

• Executive Support & Administration

• Provide comprehensive executive support to the Director, including diary management, travel coordination, expenses reporting, and administrative oversight for the leadership team

• Document meeting actions and decisions, ensuring timely follow-up and resolution of key items on behalf of the Director

• Strategic Meeting Coordination

• Plan, organize, and coordinate leadership team offsites and site visits across the EU region

• Manage all logistical aspects including venue selection and booking, travel arrangements, activity planning, agenda development, and event optimization to ensure successful outcomes

Basic Qualifications

• 3+ Years experience as an EA / PA in a global organisation
• Complex diary management experience and advance knowledge of Outlook
• Experience planning international travel
• Exception interpersonal skills both written and verbal.

Preferred Qualifications

• Positive, proactive and able to always exercise great judgment
• Bachelor’s Degree

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