Executive Assistant, EU 3P Finance

The EU 3P Finance organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors in our International Stores Finance team in Europe.

This highly rewarding role offers a unique opportunity to gain exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting, sensitive and confidential tasks, as well as join a diverse and supportive EA community. Beyond core administrative responsibilities such as managing calendars, handling confidential information, planning events, and coordinating travel, you'll have opportunities to participate in exciting initiatives such as GenAI implementation projects and team engagement activities.

You will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and be comfortable enough with ambiguity to take effective action without having to know the complete picture. Critical to success will be the ability to think and plan ahead, manage time effectively, and build effective working relationships inside and outside the group.

At Amazon, we believe that in-person collaboration is essential to our culture and innovation. While we allow flexibility for personal circumstances, we generally expect employees to work from our offices five days a week. This approach has consistently shown that spontaneous interactions, rapid problem-solving, and the energy of in-person teamwork lead to better results for our customers. In particular, our data shows that teams working together in person are more effective at making complex decisions, onboarding new team members, and fostering the kind of creative collaboration that has driven Amazon's success. The serendipitous hallway conversations and impromptu whiteboarding sessions that happen naturally in an office environment have proven invaluable to our invention process and maintaining our high bar for excellence.

• Key job responsibilities
• Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the organization.
• Proactively manage complex calendar and scheduling, working across multiple locations/time zones
• Demonstrate agility in reprioritizing workload based on shifting business needs
• Understand business priorities and identify process improvements to create efficiency and scale for the leadership team
• Support the annual operational planning process, business planning, and performance review cycles.
• Craft detailed, efficient domestic and international travel itineraries that optimize time and productivity
• Act as a liaison for direct reports and business stakeholders
• Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites
• Communication Management (internal communications and announcements, presentation edits, internal & external email communications, etc.)
• Project Management (implementing new GenAI initiatives, tracking key deliverables and action items, reporting, maintaining operational metrics or KPIs for the business, change management, space planning, etc.)
• Independent ownership and leadership of administrative processes across the org

A day in the life
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

Basic Qualifications

• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Demonstratable experience as an Personal Assistant/Executive Assistant in similar sized organisation.

Preferred Qualifications

• Experience leading process improvements
• Experience working in a fast-paced environment similar to a high-tech start-up
• Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.