Back-Up Admin Coordinator

Job Summary

The Back‑Up Admin Coordinator provides administrative and clerical support to store leadership and assumes Admin Coordinator responsibilities in their absence. This role ensures continuity of administrative operations, supports human resources and payroll activities, and maintains compliance with company policies and procedures.

Essential Duties & Responsibilities Administrative & Office Support

• Provide day‑to‑day administrative support to store leadership.
• Serve as back‑up coverage for the Admin Coordinator during scheduled time off, vacations, or absences.
• Maintain accurate filing systems, records, and documentation.
• Prepare reports, correspondence, schedules, and meeting materials as needed.
• Answer phones, respond to inquiries, and route communications appropriately.

Human Resources Support

• Assist with associate onboarding, orientation, and documentation.
• Support payroll processing, timekeeping, and attendance tracking.
• Maintain confidentiality of associate information and personnel files.
• Assist with compliance documentation and audit preparation.
• Support training records and ensure required forms are completed.

Operational & Financial Support

• Assist with invoice processing, expense tracking, and basic accounting tasks.
• Monitor office supply levels and submit orders as needed.
• Support store audits by ensuring records are organized and complete.
• Follow established procedures to help minimize errors and maintain accuracy.

Communication & Coordination

• Act as a liaison between store leadership, district teams, and corporate partners when covering Admin Coordinator duties.
• Communicate deadlines, updates, and administrative requirements clearly.
• Assist with meetings, note‑taking, and follow‑up on action items.