Purpose

The Back‑Up Admin Coordinator supports store administrative operations by providing coverage and assistance with accounting, reporting, payroll support, and office procedures. This role ensures continuity of administrative functions and compliance with company policies in the absence of the primary Admin Coordinator.

Key Responsibilities

• Provide back‑up coverage for daily store administrative and office functions
• Assist with cash office processes, including balancing, reconciliation, and reporting
• Support payroll preparation, timekeeping validation, and associate data entry
• Maintain accurate records, files, and required documentation
• Assist with invoices, journal entries, and routine accounting tasks as assigned
• Support ordering and tracking of office supplies and administrative materials

Administrative & Compliance Support

• Ensure compliance with company policies, audit standards, and financial controls
• Assist with weekly, period, and month‑end administrative processes
• Support internal audits and respond to documentation requests
• Maintain confidentiality of sensitive associate and business information

Communication & Support

• Serve as a support resource for store leadership and department managers
• Communicate administrative updates, issues, or discrepancies promptly
• Coordinate with district or shared services teams as needed

Qualifications

• Previous administrative, accounting, or office experience preferred
• Familiarity with retail or grocery operations a plus
• Strong organization, attention to detail, and time‑management skills
• Basic proficiency in office systems and computer applications
• Ability to work flexible schedules, including coverage days and deadlines

Working Conditions

• Office and retail environment
• Role requires accuracy, confidentiality, and the ability to meet deadlines