Administrative Coordinator

Position Overview

The Administrative Coordinator provides essential administrative and operational support to store leadership. This role ensures efficient office operations, accurate record-keeping, and effective communication while supporting hiring, scheduling, payroll, and compliance processes.

Key Responsibilities Administrative Support

• Provide daily administrative support to store leadership
• Maintain organized records, files, and documentation
• Support communication between departments and leadership teams
• Manage office supplies, forms, and administrative systems

Hiring & Onboarding

• Assist with recruitment processes including scheduling interviews
• Coordinate onboarding for new hires and ensure completion of required paperwork
• Maintain accurate employee records and files
• Support training coordination and compliance tracking

Scheduling & Labor Support

• Assist in creating and maintaining employee schedules
• Monitor attendance, timekeeping, and schedule adjustments
• Ensure compliance with labor policies and guidelines

Payroll & HR Support

• Support payroll processing and ensure timekeeping accuracy
• Assist with employee inquiries related to pay, benefits, and policies
• Maintain confidentiality of all employee information
• Support HR-related tasks and reporting requirements

Communication & Coordination

• Facilitate communication between store leadership and associates
• Coordinate meetings, schedules, and store events
• Prepare reports, memos, and internal communications

Compliance & Accuracy

• Ensure all administrative processes follow company policies
• Maintain accurate and up-to-date records and documentation
• Support audits, reporting, and compliance requirements

Qualifications

• Previous administrative, office, or retail support experience preferred
• Strong organizational and time management skills
• Attention to detail and accuracy
• Strong communication and interpersonal skills
• Basic computer proficiency (Microsoft Office, email, scheduling systems)

Work Environment & Physical Requirements

• Primarily office-based with some time on the sales floor
• Ability to sit, stand, and walk throughout the day
• Flexible schedule based on business needs

Key Competencies

• Organization & attention to detail
• Communication & teamwork
• Confidentiality & professionalism
• Time management & multitasking
• Problem-solving & adaptability

Career Path Opportunities

• Human Resources Coordinator
• Assistant Store Director
• Operations or Administrative Leadership