Backup Administrative Coordinator Position Summary

The Backup Administrative Coordinator supports the Administrative Coordinator in managing store administrative, financial, and personnel processes. This role ensures continuity of critical office functions, maintains accurate records, and provides operational support to store leadership. The Backup Administrative Coordinator assumes primary administrative responsibilities in the absence of the Administrative Coordinator.

Key Responsibilities

• Support daily administrative operations, including bookkeeping, reporting, and record maintenance
• Perform or assist with payroll processing, timekeeping, and associate data entry
• Maintain accuracy of cash office functions, including deposits, cash audits, and variance tracking
• Process invoices, vendor paperwork, and other financial documentation
• Ensure compliance with company policies, procedures, and audit requirements
• Maintain confidential associate and store records with accuracy and discretion
• Assist store leadership with administrative reporting and follow‑up tasks
• Serve as backup point of contact for administrative questions and processes

People & Store Support

• Support onboarding documentation and personnel file maintenance
• Assist associates and managers with administrative and payroll‑related questions
• Communicate effectively with store leadership, district contacts, and support teams
• Provide guidance on established administrative procedures when needed

Financial & Compliance Responsibilities

• Follow all cash handling, security, and loss prevention procedures
• Ensure proper documentation and retention of financial records
• Support audit readiness by maintaining organized and accurate files
• Adhere to confidentiality and data protection standards

Qualifications

• Previous administrative, bookkeeping, or retail office experience preferred
• Strong attention to detail and accuracy
• Ability to handle confidential information responsibly
• Proficient in basic computer applications and office systems
• Strong organizational and time‑management skills
• Flexible availability, including coverage for absences or vacations

Skills & Competencies

• Accuracy and dependability
• Strong communication skills
• Ability to prioritize and multitask
• Problem‑solving skills
• Team‑oriented mindset with independent work capability