Backup Administrative Coordinator Position Summary

The Backup Administrative Coordinator supports the Administrative Coordinator in managing store administrative, financial, and personnel processes. This role ensures continuity of critical office operations, maintains accurate records, and provides administrative support to store leadership. The Backup Administrative Coordinator assumes full administrative responsibilities when the Administrative Coordinator is absent.

Key Responsibilities

• Support daily administrative and office operations
• Assist with payroll processing, timekeeping, and associate data entry
• Perform cash office functions, including deposits, audits, and variance tracking
• Process invoices, vendor paperwork, and financial documentation
• Maintain accurate, organized, and confidential associate and store records
• Ensure compliance with company policies, procedures, and audit requirements
• Assist store leadership with reports, communications, and administrative follow‑ups
• Serve as the primary administrative contact when covering Coordinator absences

People & Store Support

• Assist with new‑hire onboarding documentation and personnel file maintenance
• Support associates and leaders with payroll and administrative questions
• Communicate effectively with store leadership, district teams, and support offices
• Provide guidance on established administrative and office procedures

Financial & Compliance Responsibilities

• Follow all cash handling, security, and loss prevention procedures
• Maintain proper documentation and record retention standards
• Support audit readiness through accurate and timely filing
• Protect confidential and sensitive information at all times

Qualifications

• Previous administrative, clerical, bookkeeping, or retail office experience preferred
• Strong attention to detail and accuracy
• Ability to handle confidential information responsibly
• Proficient with basic computer and office systems
• Strong organizational and time‑management skills
• Flexible availability to provide coverage as needed

Skills & Competencies

• Dependability and accuracy
• Strong communication skills
• Ability to prioritize and multitask
• Problem‑solving skills
• Ability to work independently and as part of a team