Manger, Finance Operational Excellence

Purpose Statement

The Finance Operational Excellence (FOE) Manager will develop and manage excellent operations with effective compliance controls and risk management for Finance & Strategy (F&S) in the affiliate. The position reports to General Affairs Group Manager under F&S and assists Controller and manages 1 regular employee and 2-3 outsourcing staff.

The position will;

• Establish operational excellence in F&S, especially Employee Business Expenses (EBE) by collaborating with relevant global teams and the local controller. It must always include assurance of compliance with relevant Finance policies and procedures.
• Promote appropriate use of expenses and remediation of violations of Finance policies.
• Ensure Abb Vie transparent disclosure based on JMPA's transparency guidelines and local laws and regulations under the supervision of Global Transparency.
• Maintain the risk management programs including insurances.
• Support responses to an internal audit.

Lead financial and operational data analysis to establish new cross-functional business support models in F&S.

Major Responsibilities: ・EBE operation and governance

Operation

✔ Manage the EBE processes with Concur Travel and Expense (CTE) based on the relevant finance policy and the global SOP

✔ Train employees and handle inquiries with the outsourcing staff

✔ Work with relevant global teams and Controller to resolve any technical and policy-related issues.

Governance

✔ Keep refining data processing methods including leverage of other relevant expense data resources than CTE such as travel data to detect fraud and abuse more effectively

✔ Monitor EBE records to ensure appropriate spending.

✔ Report to the senior management findings though the monitoring process and propose remediation actions individually and comprehensively

・JPMA transparency reporting

　　✔Ensure Abb Vie Japan’s disclosure based on JMPA's transparency guidelines and Clinical Research Law

　　✔Manage and update a process to accurately collect and aggregate data required for disclosure

　　✔Coordinate responses to inquiries for Conflict of Interest (COI) with COI team

・Risk management

　　✔Work with Global Risk Management to maintain necessary insurances

　　✔Support Facility and Global Security to develop and maintain Crisis Management & Business Continuity Program

・Audit support

　　✔Assist and collaborate with Controller and other relevant managers to respond to an internal audit periodically

・Cross-functional process design and implementation

　　✔Analyze relevant financial and operational data to support General Affairs Group Manager and Finance Director to meet any new cross-functional business requirements to be managed by F&S

　　✔Lead or participate in development of the new cross-functional process and implement as planned

Basic:

・Over 10 years of experience in a business and finance environment

・Robust accounting knowledge

・Superior data analytical skills

・Balance between commercials and controls

・Critical thinking and problem-solving skills

・Ability to have sensitive and tough conversations with stakeholders in a productive way

・Intermediate or upper English language capability

Preferred:

・Over 5 years of working experience in the pharmaceutical industry

・Adequate experience and interest in internal financial controls

・Over 5 years of people management

Key Stakeholders

・Controller

・Account Payable Manager/Specialist

・Procurement Manager

・Global Transparency

・Global Risk Management

・Global Security

・Internal Auditor

アッヴィは、機会均等を重視する雇用主であり、誠実な企業活動、革新の推進、人々の生活への貢献、そして地域社会への貢献に努めています。雇用機会均等に向けて、障がいを持つ方々も積極的に支援しています。