Executive Assistant to Division President

About ABB

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be easy, growing takes grit. But at ABB, you'll never run alone. Run what runs the world.

Position Overview

Reports to: Global Division HR Manager

Work model: Hybrid

Locations: Fornebu, Norway or Pitäjänmäki, Finland

About the Role

In this role, you will be the go-to person for coordination and executive support, acting as a trusted partner for our Division President and the rest of the Division management team. You will ensure smooth day-to-day operations and help move key priorities forward through proactive planning, clear communication, and structured follow-up. You will play a central role in managing schedules, handling communications, and streaming the practical processes that keep our organization running efficiently. This position offers close collaboration with senior executives and visibility into decision-making at the highest level. We welcome new ideas and offer you a role where you can bring innovative perspectives to strengthen partnerships across teams and build a culture of collaboration.

Responsibilities

You will be mainly accountable for:

• Own complex calendar management: schedule, prioritize, and coordinate internal and external meetings across time zones
• Support effective decision-making by organizing information, compiling summaries, and ensuring timely inputs from relevant parties
• Coordinate travel arrangements and itineraries, including practical logistics and expense documentation
• Handle confidential information with discretion and professional judgment

Qualifications

• Solid experience as an Executive Assistant or Senior assistant, or similar role supporting senior leaders in an international and complex organization
• Demonstrated organizational ability and the capacity to handle multiple priorities while maintaining a service-minded, supportive approach
• Proficient written and verbal communication in English; additional skills in Norwegian or Finnish are valued
• Familiarity with common digital tools, motivation to learn new systems, and curiosity about using AI
• Professional presence and stakeholder management skills, comfortable collaborating across functions and all levels
• A forward-looking mindset: you anticipate needs, spot risks early, and propose practical solutions
• Bachelor's degree in Business Administration or similar field

About ABB Marine & Ports Division

ABB Marine & Ports Division has about 2,700 employees in 27 locations around the globe. We are committed to transforming our customers' vessels and terminal operations with innovative electric, automated, and digital technologies. As part of enabling a low-carbon society, we strive to preserve resources and promote social progress. Our sustainable solutions have a far-reaching impact, and by joining us you will actively play a part in contributing to a more sustainable future.

Why ABB

Working at ABB gives you the opportunity to contribute to a healthier and more prosperous world. Add to your story by joining a passionate team, focused on pushing the boundaries of technology to drive performance, shape new business models and find new ways of working that benefit our customers, partners and society. We want you to be proud of being part of ABB.

We Care

At ABB, we care about our people and their stories. We create safe, fair, equitable and inclusive working environments in which our people can succeed and develop, regardless of gender, ethnicity, sexual orientation or cultural, religious or social background. Diverse teams make us stronger. ABB is also committed to a high standard of integrity in everything we do.

We Grow

We help our people succeed and develop, and we empower them to create their own careers at ABB. Our benefits, reward and development programs encompass a wide array of offerings.

How to Apply

Please submit your CV and short cover letter highlighting why you are interested in this role and what makes you an effective Executive Assistant. Applications are reviewed on an ongoing basis. We look forward to receiving your application.

We value people from different backgrounds. Could this be your story? Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe.