ABB Procurement & Administrative Support Officer

About ABB

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be easy, growing takes grit. But at ABB, you'll never run alone. Run what runs the world.

For the 6th consecutive year ABB UK has been recognised as a Top Employer in UK. Being certified as a Top Employer showcases an organisation's dedication to a better world of work and exhibits this through excellent HR policies and people practices.

ABB Emergency Lighting offers a comprehensive range of emergency lighting products, including exit signs and emergency luminaires. These products are designed to provide illumination during power outages, ensuring safe evacuation and visibility. ABB's emergency lighting products include the Emergi-Lite®, Vanlien®, and Kaufel® lines, known for their performance and reliability in commercial and harsh environments.

Position Overview

This Position reports to: Procurement Manager

This role is key to ensuring smooth site operations by managing the procurement of indirect goods and services such as health & safety materials, maintenance supplies, and office consumables while coordinating with contractors and overseeing contract administration. In addition to procurement responsibilities, this role provides comprehensive administrative support across all site functions, including HR, Sales, and general business operations, to maintain efficient workflows. The position also serves as the first point of contact for visitors and employees, delivering professional reception services and supporting day-to-day office activities.

Our Team Dynamics

Our teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters - because the progress we make here creates real impact out there.

What's in it for you?

We want you to bring your full self to work—your ideas, your energy, your ambition. You'll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.

Your Role and Responsibilities

Indirect Purchasing

• Manage end-to-end purchasing for indirect goods (H&S materials, maintenance supplies, facility consumables, operational items)
• Source and assess ad hoc procurement needs
• Raise POs, track deliveries, and maintain accurate purchasing records
• Monitor and replenish office/factory consumables

Contract & Subcontractor Coordination

• Support administration, renewal, and compliance of service contracts
• Coordinate subcontractor visits, confirm completed work, and resolve issues
• Maintain current contractor records, certifications, and H&S documentation

Health & Safety & Maintenance Support

• Ensure availability of safety equipment, PPE, and training materials
• Coordinate maintenance purchasing and service visits to support safe operations
• Provide documentation for internal audits

Cross-Functional Support

• Coordinate employee recognition activities and internal communications
• Prepare and maintain New Starter Welcome Packs; oversee merchandise stock
• Administer the Tensor system for access control, absences, holidays, and payroll support
• Maintain accurate and up-to-date HR noticeboards

Front of House Support

• Welcome visitors, manage reception duties, and arrange travel and lunch orders
• Handle meeting room bookings, setup, and refreshments; support visitor sign-in
• Organise internal social events and assist with site communications
• Provide general office administration and maintain office supply levels

Skills & Qualifications

Essential

• Experience in purchasing, or supply chain administration (indirect procurement preferred), combined with a strong background in general business administration and customer service
• Strong organisational skills with excellent attention to detail and ability to manage multiple priorities
• Good understanding of contract administration and supplier management
• Proficiency with ERP/purchasing systems and Microsoft Office tools
• Excellent communication skills and ability to work collaboratively across teams
• Ability to handle confidential and sensitive data with integrity and discretion

Desirable

• Experience supporting health & safety, maintenance, or facilities functions
• Knowledge of HR workflows
• Familiarity with contractor compliance and H&S documentation requirements

Key Attributes

• Proactive, hands-on approach with strong problem-solving skills
• High sense of accountability and ownership
• Customer service mindset with a professional and welcoming approach
• Comfortable working in a fast-paced environment with diverse responsibilities

Why ABB

Working at ABB gives you the opportunity to contribute to a healthier and more prosperous world. Add to your story by joining a passionate team, focused on pushing the boundaries of technology to drive performance, shape new business models and find new ways of working that benefit our customers, partners and society. We want you to be proud of being part of ABB.

We Care

At ABB, we care about our people and their stories. We create safe, fair, equitable and inclusive working environments in which our people can succeed and develop, regardless of gender, ethnicity, sexual orientation or cultural, religious or social background. Diverse teams make us stronger. ABB is also committed to a high standard of integrity in everything we do.

We Grow

We help our people succeed and develop, and we empower them to create their own careers at ABB. Our benefits, reward and development programs encompass a wide array of offerings.

How to Apply

Do you want to shape the future, together with us? Get more insights into our recruitment process and find some helpful tips and tricks how to join the team. Make our story your story.

We value people from different backgrounds. Could this be your story? Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe.

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