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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Projects and Building Operations Coordinator

Reporting to: Project Manager

Location: Nottingham

Fixed Term until end of year 2026 (Maternity Cover)

Working hours: Typically 08:00 - 16:30 but flexibility is essential and dependent on operational and project needs.

What the Job Involves

To provide dedicated coordination of the Projects and Building Operations team.

What your day will look like

The Projects and Building Operations Coordinator is directly accountable for the following typical activities:

• Track and manage Project and Operations team Corrigo work orders to ensure all SLAs are achieved.

• Coordination Of Operations team daily activities to ensure efficient working practices and service delivery excellence.

• Organise and conduct daily stand ups for the Operations team, using Jira and agile practices to effectively maintain workflow and understand blockers. Report the blockers back up to the management team in a timely manner in order to resolve the issues.

• Conduct detailed space audits to understand current space allocation, occupancy rates, and utilisation metrics.

• Support the PM to collaborate with internal stakeholders to understand business requirements, strategic objectives, and growth projections.

• Analyse data collected from space audits to identify opportunities for space consolidation, reconfiguration, and optimization.

• Maintain knowledge and support the implementation of GWS occupancy plans and align with the client’s overall workplace strategy.

• Work closely with design and construction teams to develop space plans, furniture layouts, and occupancy scenarios.

• Collaborate with project management teams such as PDS to ensure successful project execution and timely delivery of occupancy initiatives.

• Regularly communicate with the client and provide insights on space utilisation, occupancy trends, and potential cost-saving opportunities.

• Monitor space utilisation metrics, conduct ongoing analysis, and generate reports to measure the effectiveness of occupancy strategies.

• Stay updated on industry trends, emerging technologies, and best practices in occupancy planning and workplace design

• Utilise computer-aided design (CAD) software and other tools to create detailed space plans, furniture layouts, and 3D renderings.

• Support PM to provide guidance on furniture selection, finishes, and materials that align with the client’s brand and design aesthetic.

• Conduct regular site visits, where required out of hours, to assess project progress, address design challenges, and ensure adherence to approved space plans.

• Support the communication and presentation of design concepts, space plans, and progress updates to the client and internal stakeholders.

• Assist Project Manager in the development of project plans, timelines, and budgets.

• Coordinate project activities and ensure adherence to project schedules and milestones.

• Communicate with project stakeholders, including the client, contractors, vendors, and internal teams, to ensure effective collaboration and timely project progress.

• Prepare and review project documentation, including contracts, proposals, change orders, and reports.

• Assist in the procurement process by evaluating vendor proposals, and supporting purchase orders process

• Monitor project budgets, track expenses, and prepare financial reports and forecasts.

• Coordinate project meetings, take meeting minutes, and distribute actions and follow-ups.

• Track and manage project deliverables, ensuring all project milestones and objectives are achieved.

• Assist in conducting quality control checks on project deliverables to ensure compliance with the client requirements and standards.

• Provide support in risk assessment and issue resolution, escalating critical issues to the project manager when necessary.

• Continuously monitor project progress and proactively identify potential risks or delays, offering solutions and alternatives to mitigate challenges.

• Maintain project documentation, records, and files in an organised manner.

Additional duties and responsibilities

• Support with cover for the Project and Building Operations team in times of sickness and/or leave.

• Provide admin support for the management team.

Experience

• At least 3 years’ experience working in a similar position with a good understanding of FM business.

• Excellent communication and customer service skills

• Capable of influencing within cross functional teams

• Knowledge of varied PPM & Reactive Management Control Systems preferred.

• Analytical approach to problem solving, ability to influence others using own initiative to provide solutions to operational problems.

• PC literate with knowledge of google applications and experience of creating presentation materials desirable.

• Desire to develop skills and to progress is essential.

• Must be able to work under pressure.

• Must be able to work independently with excellent time management.

• Must lead by example.

• Knowledge of JDE, would be advantageous.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location:

On-site –Nottinghamshire, GBR

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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