JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Facilities Assistant plays a vital role in providing a welcoming and efficient front-of-house experience for employees, clients, and visitors. This position is responsible for managing the reception area and providing administrative support to the Workplace Management team. The Facilities Assistant/Receptionist will handle a variety of tasks related to workplace operations to ensure a smooth and productive work environment.

Key Responsibilities:

Receptionist

Greet and welcome visitors, ensuring a positive first impression

Manage calls, visitor access, and maintain a tidy reception area

Provide high-quality customer service and assist with inquiries

Administrative & Workplace Support

Perform general administration tasks, schedule meetings, manage mail, and maintain records and office supplies

Help with event coordination, meeting room setup, vendor relationships, and office equipment repairs

Assist with travel arrangements, expense processes, and security procedures

Health, Safety & Facility Care

Monitor hazards and support compliance with safety policies

Conduct inspections, report maintenance issues, and assist with emergency protocols

Qualifications:

• High school diploma or equivalent (additional education/training is a plus)

• Proven experience in a receptionist or administrative role

• Strong interpersonal and communication skills

• Excellent customer service orientation

• Proficient in using office software and equipment (e.g., Microsoft Office Suite, phone systems)

• Ability to prioritize and multitask in a fast-paced environment

• Attention to detail and strong organizational skills

• Understanding of basic health and safety regulations

What you can expect from us:

• Employment contract

• Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective

• Opportunity to demonstrate your own initiatives

• Opportunity to participate in training and development programs

• Friendly and supportive company culture

Location:

On-site –Warsaw, POL

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang La Salle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.