Purchasing Coordinator

The Role

As a Purchasing Coordinator, you will support the procurement function by assisting with supplier negotiations, purchasing required goods and services, and maintaining accurate records related to transactions and vendor performance. You will help ensure that all purchasing activities are conducted in line with Hilton policies, quality standards, and financial controls.

Key Responsibilities

As a Purchasing Coordinator, you will perform the following duties to the highest standards:

• Obtain competitive quotations for hotel requirements and ensure the best quality products and services are sourced, using Group Nominated suppliers where applicable

• Maintain and update locally nominated supplier information

• Manage and maintain the database of active local supplier contracts

• Ensure the Purchasing Manual is kept up to date

• Adhere to Hilton purchasing policies, quality procedures, and compliance standards

• Maintain accurate records of budget commitments and regularly inform relevant senior managers of updates

• Ensure a comprehensive system for issuing, tracking, and reconciling purchase orders

• Monitor all purchasing activities, including contracts, leases, and supplier nominations

• Prepare accurate and timely month-end purchasing and related financial reports

• Execute additional tasks and projects as assigned by Hotel Management

What We Are Looking For

A Purchasing Coordinator serving Hilton brands works on behalf of our Guests and alongside fellow Team Members. To be successful in this role, you should demonstrate:

• Strong financial knowledge and the ability to work effectively with budgets

• Good analytical and numerical skills

• Proficiency in MS Office applications, particularly Excel

• Strong organizational and time management skills

• Attention to detail and a high level of accuracy

• A proactive and solution-oriented mindset

It would be advantageous if you also have:

• Previous experience within the hotel or hospitality sector

• Experience in a similar purchasing or procurement role

• A relevant degree in Finance, Accounting, Business Administration, or a related field

What It’s Like to Work for Hilton

Hilton is a leading global hospitality company, offering accommodations ranging from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has provided business and leisure travelers with exceptional service, comfort, and value.

Our vision, “to fill the earth with the light and warmth of hospitality,” unites us as a team to create remarkable guest experiences around the world every day. Our Team Members are at the heart of everything we do.