About This Role

The Executive Assistant to the Head of the West Coast Hub (WCH) will be a highly proactive, collaborative, and self‑motivated professional responsible for direct administrative support and coordination to the Head of WCH. This role serves as a central connector for the Hub’s leadership team and plays a key role in enabling smooth operations and execution across the site and across Biogen.

The Executive Assistant will partner closely with the Head of Strategy, Operations, and Excellence and work as part of a tightly integrated team with the other WCH Executive Assistants, Office Manager, IT, and site facilities lead to coordinate executive meetings, strategic operational reviews, organizational meetings, and WCH‑wide events. The EA will also develop strong relationships across the broader Biogen enterprise and with the executive administrative community to ensure alignment, clear communication, and seamless coordination.

The ideal candidate thrives in a dynamic environment, demonstrates strong communication and executive presence, exercises excellent judgment, and proactively strengthens the effectiveness of the WCH leadership team and office.

What You’ll Do:

• Provide direct administrative and operational support to the Head of the West Coast Hub, including calendar management, meeting prioritization, and communication flow.

• Build strong working relationships with team, administrative and operations staff by organizing efficient communication and following up with action items, deadlines and pertinent information.

• Establish rapport with key stakeholders to enable effective management of strategic projects.

• Provide administrative support, to include calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of leadership team meetings including taking meetings minutes and tracking action items, expense management, and event management (both internal department events and external scientific collaborations/advisory boards), etc.

• Manage travel arrangements and monitor travel progress to resolve issues as they arise.

• Develop, propose and implement process improvements to increase efficiency and achievement of key organizational priorities

• Maintain group and/or company document and knowledge repositories, workplans, websites, and business systems (e.g., Share Point), as needed. Expedite flow of work items and initiate follow-up when necessary.

• Coordinates Executive’s projects which entail collaborating with relevant stakeholders, and planning, implementing, monitoring, and evaluating projects.

• Identify opportunities to streamline processes, enhance efficiency, while improving operational workflows and communication across the Hub.

• Support budget planning, tracking, and logistics related to executive operations, events, and Hub activities.

• Work alongside other divisional administrative team members to ensure consistency and efficiency within the groups.

• Proactively identify process flows which could be improved upon and maintain an active presence in the weekly administrative meetings.

• Support the other administrative team members within the division on large scale divisional meetings/events as needed.

Who You Are:

You are proactive, poised, highly organized, and capable of anticipating needs in a fast‑paced environment. You bring strong executive presence, exceptional communication skills, and the ability to build trust quickly with leaders across the enterprise. You are a natural collaborator and relationship‑builder with the judgment and professionalism to support senior leadership and drive operational excellence.

Required Skills:

• Associate’s degree or the equivalent combination of education and experience required

• 5+ years supporting senior or executive‑level leaders, preferably in life sciences or a matrixed corporate environment.

• Strong technology proficiency, including advanced skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), and comfort with collaboration and productivity tools such as Share Point and Teams; ability to quickly learn new systems and leverage technology to improve workflows.

• Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to communicate effectively, work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision.

• Able to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or take steps to resolve. Demonstrate strong strategic and critical thinking skills.

• Exercise a high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.

• Team-oriented, collaborative style and strong work ethic.

• Able to lead and energize a group towards an aggressive goal while maintaining good relationships.

• Demonstrated ability to transform a collection of ideas into finished products.

• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal, communication, and relationship building skills).

• Exceptional organizational skills and resourcefulness with a demonstrated ability to work that includes attention to detail and is accurate.

• Sets high standards for self and is accountable.

• Embody strong business acumen and the ability to quickly learn and absorb new information.

• Can-do attitude where nothing for the WCH is outside the job description.

Job Level: Professional

Additional Information:

The base compensation range for this role is: $88,000.00-$114,000.00
Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees’ and their families physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.