Events/Space Planning Coordinator

Equal Opportunity & Accommodations

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com

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About the Role

Airbus Americas, Inc is looking for a Events/Space Planning Coordinator to join our team based in Mobile, AL on First Shift (8:00am - 5:30pm). The Event Coordinator is responsible for planning and managing events of various sizes and purposes, including corporate meetings across the MMS campus. This role will also assist with occupancy initiatives regarding space planning, work team layouts, adjacencies and office/ furniture configurations in order to track and maintain accurate space data at the Airbus Mobile US Manufacturing Facility and other offsite facilities.

Meet the Team

Our Engineers at the Airbus U.S. Manufacturing facility take our aircraft from concept to customer delivery – working with production teams on every aspect of assembly from managing technical information, quality control, maintenance tasks and health & safety – along flowlines and flightlines. Join our team and watch our aircraft come to life.

Your Working Environment

On 'Airbus Way' you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus' strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

Compensation & Benefits

Financial Rewards

• Competitive base salary
• Incentive compensation which may include profit sharing schemes
• Retirement savings plan
• Ability to participate in an Employee Stock Ownership Plan ("ESOP")

Work/Life Balance

• Paid time off including personal time, holidays
• Generous paid parental leave program

Health & Welfare

• Comprehensive insurance coverage including:
• Medical (traditional and high-deductible health plans)
  • Prescription
  • Dental
  • Vision
  • Life
  • Disability
  • Employee Assistance Plan ("EAP")
  • Other supplemental benefit coverages

Individual Development

• Upskilling and development opportunities through our global Leadership University
• Unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, and career path
• Opportunity to participate in accelerated development programmes
• National and international mobility opportunities

Responsibilities

Day to Day Facility Operations (75%)

• Establishing and maintaining relationships with vendors and customers
• Planning event details and aspects, including furniture set up, room availability, associated food service and guests
• Processing associated invoices on time and overseeing budget spend and tracking
• Managing events and addressing potential problems that may arise
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Serve as the main point of contact for FMRE for vendors, suppliers, and internal stakeholders
• Manage event related communication, invitations, and promotional materials
• Interface with Management to develop new opportunities for workplace solutions to manage headcount growth, departmental re-orgs, desired workplace changes and new workplace concepts
• Administer or guide occupancy data collection studies
• Perform complex analysis tasks and comprehensive facility planning, e.g., opportunity analysis, options development, option evaluation, pro/con comparisons and provide recommendations
• Maintain space planning and forecasting reports and headcount projections
• Act as the project lead to assist in developing furniture test-fits and workplace usage solutions for multiple departments in a growing multi-building campus environment
• Assist in migration and phase planning of large scale occupancy projects
• Maintain oversight on accuracy for all occupancy data in the assigned portfolio
• Ensure planning deliverables provided meet management's expectations
• Other duties as assigned

Analyze and Improve Service Delivery (15%)

• Recommend and manage initiatives to increase and improve service delivery considering both cost and quality
• KPI Management

Qualifications

Required

• High School diploma with 3 to 5 years of space planning, CAFM, tenant occupancy programming and facility management services experience
• 3-5 years experience in event planning, space planning or coordination
• Excellent verbal and written communication skills
• Strong organizational and multitasking skills
• Ability to work evenings and weekends as needed

Preferred

• Bachelor's Degree in Architecture, Interior Design, Industrial Design or related field

Key Competencies

• Communication and Interpersonal Skills: Events/Space Planning Coordinators are required to network with a wide variety of entities in the course of their job
• Team Management: Events/Space Planning Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills
• Budgeting: It is the Events/Space Planning Coordinator's responsibility to keep costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports
• Logistics: The Events/Space Planning Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise

Physical Requirements

• Lifting: able to occasionally lift up to 20lbs/14kg
• Carrying: able to occasionally carry up to 20lbs/9kg
• Pushing/Pulling: able to push/pull items in office areas and on the shop floor
• Sitting: able to sit for extended periods of time at the computer and in meetings
• Standing: able to stand for extended periods of time delivering information
• Squatting/Kneeling: able to occasionally squat or kneel to retrieve or replace items
• Walking: able to walk through office and production areas, around flight line and airstrips and sometimes on uneven indoor or outdoor surfaces
• Vision: Adequate to enter and read material on computer screens. Able to identify individuals to initiate greetings, the giving of directions and other business interactions
• Hearing: Able to hear sufficiently to engage in conversation in office settings. Able to hear safety alerts and warning signals
• Speaking: Able to engage in conversations in person and via electronic means and deliver information to groups of varying sizes
• Travel: As required
• Motor Vehicle Operation: Licensed to operate a motor vehicle
• Campus Traversal: Must be able to traverse office facilities across the MMS campus

Eligibility

• Eligible for employment in the US

Equal Opportunity Statement

Airbus is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Airbus is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

As a leader in our field, Airbus provides relocation assistance for qualified positions and a comprehensive compensation and benefits package. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current eligibility to work in the US will be considered.