Support day‑to‑day office operations and front‑of‑house service at the Lausanne head office, ensuring a welcoming, well‑run environment for employees, leadership, and visitors.

• Proficiency in MO365 suite – i.e. Excel, Outlook, PowerPoint, etc.

• Strong independent time and task management

• Good attention to detail, with a mindset to see tasks through to completion

• Strong verbal and written communication

• Adaptability and quick learning

• Problem-solving and initiative

• Excellent teamwork and collaboration

• Good corporate awareness: Understanding internal processes and values

• Basic invoicing knowledge (preferable but not essential – can be upskilled)

• Requirement for three half days per week (30%) with potential for flexibility if required

• Front‑of‑house & reception

• Greet visitors, manage meeting room bookings, and maintain a professional first impression of the office.

• Office coordination

• Track supplies, place orders, maintain communal spaces, and support minor facilities needs (e.g., seating moves, signage, desk readiness, reporting building faults).

• Vendor & building liaison

• Partner with building management and local suppliers for maintenance call‑outs, cleaning standards, and deliveries.

• Travel & events logistics

• Ad hoc support for EA team with catering orders, and internal events (room set‑up, materials, guest lists).

• Mail & records

• Provide support for inbound/outbound mail and courier shipments; keep shared trackers and inventories tidy and up‑to‑date.

• H&S basics

• Help with office safety signage, drill coordination, and incident reporting as requested

• Ad‑hoc projects

• Support continuous improvement initiatives (space utilisation, process simplification, sustainability actions).

Working Relationships

Daily collaboration with Executive Assistants, People & Culture, Finance/AP, IT Service Desk, Building Management, and local vendors.