Pharmacy Procurement Specialist

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

As members of a High Reliability Organization (HRO), every employee should practice CHAMP behavior and strive to make patient safety a top priority. Performs technical duties associated with inventory managment, including backorder, recall and daily par level monitoring. Completion of daily technical activities, to ensure the safe, accurate handling, storage and dispensing of pharmaceuticals in the hospital. Coordinates pharmaceutical receiving and serves as the liaison for distribution of floor stock requisitions. Ongoing monitoring and quality assurance via cycle count monitoring and tracking inventory trends. Maintains the pharmaceutical storage location and organizes to facilitate ease of removal for pharmacy staff. Timely medciations receiving and removal of requisitions to ensure delivery, data entry and accurate assessment of inventory levels. Ensures compliance with charge capture, billing, 340B and related supply chain regulations, escalating deviations to appropriate members of leadership.

EEO/AA/Disability/Veteran

Responsibilities

• 1. Follows established procedures for inventory management including but not limited to collated daily medication order to fulfill the meet par levels, coordinate recall segregation, communicate and assist in action plan creation for backorder management. Additionally the position will ensure appropriate inventory levels on pharmaceutical supplies. Inventory assurance will include monitoring of cycle counting activity, par level management recommendation, tracking trends and communicating/escalating where necessary related to outages, shortages, tracks incomplete orders and updates once medications/supplies are available.
• 2. Follows established procedures to accurately receive shipments of pharmaceuticals and supplies used throughout the pharmacy. Physically inspects all items reconciling invoice with actual order for accurate drug order processing. Provides the System Buying Team with accurate documentation of receipts including over shipments, shortages, and mispicks. Physically inspects all storeroom, refrigerated drug product orders for accuracy, completeness and condition of supplies.
• 3. Maintains storage areas for drugs and supplies in an orderly fashion. All drugs and supplies received will be accurately stored in designated areas by the end of each business day. All storage bins and shelves will be accurately labeled with item descriptions, item number and unit of issuance.
• 4. Performs inventory duties necessary to maintain the accuracy of the perpetual inventory of drug supplies. Daily reconciliation of physical inventory with inventory tracking system.
• 5. As the liasion to the operations team house wide inventory management is imperative, review of inventory location including pyxis and other areas to ensure optimal inventory turns. Assist operations when neccessary to perform drug distribution activities including, accurate picking, packaging, and delivering medications for refill and load in automated dispensing cabinets (Pyxsis Machines) in a timely manner. Takes into account par levels, drawer locations and pocket size, drug package size, and drug usage patterns to set up new loads in a manner that ensures safe drug storage, minimizes medication errors, reduces stock-outs and subsequent refills.
• 6. Works efficiently and cooperatively with the System Buying Team to ensure timely and accurate delivery of medication and supply orders.
• 7. Ensures compliance with charge capture, billing, 340B and related supply chain regulations, escalating deviations to appropriate members of leadership.
• 8. Ensures fiscal budgeting by monitoring trends and escalating findings to appropriate members of leadership. Ensures compliance with free and consigned medication program requirements.
• 9. Effectively demonstrates the principles and conduct consistent with a High Reliability Organization.

Qualifications

EDUCATION:

High school diploma required. Successful completion of academic or military pharmacy technician training course and certification by the National Pharmacy Technician Certification Board (PTCB) or Inventory Management Certification strongly preferred

EXPERIENCE:

One year experience as a hospital pharmacy technician and inventory management preferred. Experience as a retail pharmacy technician and academic training or experience in other health related fields also considered

LICENSURE

Current registration/licensure or eligible for registration (obtained prior to start date) as a Pharmacy Technician in the State of employment, as outlined by the respective State regulatory agencies. Active Pharmacy Technician Certification Board (PTCB) certification, or equivalent, is required on, or within 12 months of, date of hire.

SPECIAL SKILLS:

Must be registered or eligible for registration as a Pharmacy Technician in the State of Connecticut as outlined by the Dept. of Consumer Protection. Must be able to prioritize competing demands, work independently, show flexibility and teamwork. Demonstrate good communication skills to customers, team members and ability to work with computer equipment including the ability to perform basic troubleshooting functions. Must also be able to lift numerous totes and boxes up to 50 pounds on daily basis

PHYSICAL DEMAND

Must also be able to lift numerous totes and boxes up to 50 pounds on daily basis

YNHHS Requisition ID:

195102

• 1. Follows established procedures for inventory management including but not limited to collated daily medication order to fulfill the meet par levels, coordinate recall segregation, communicate and assist in action plan creation for backorder management. Additionally the position will ensure appropriate inventory levels on pharmaceutical supplies. Inventory assurance will include monitoring of cycle counting activity, par level management recommendation, tracking trends and communicating/escalating where necessary related to outages, shortages, tracks incomplete orders and updates once medications/supplies are available.
• 2. Follows established procedures to accurately receive shipments of pharmaceuticals and supplies used throughout the pharmacy. Physically inspects all items reconciling invoice with actual order for accurate drug order processing. Provides the System Buying Team with accurate documentation of receipts including over shipments, shortages, and mispicks. Physically inspects all storeroom, refrigerated drug product orders for accuracy, completeness and condition of supplies.
• 3. Maintains storage areas for drugs and supplies in an orderly fashion. All drugs and supplies received will be accurately stored in designated areas by the end of each business day. All storage bins and shelves will be accurately labeled with item descriptions, item number and unit of issuance.
• 4. Performs inventory duties necessary to maintain the accuracy of the perpetual inventory of drug supplies. Daily reconciliation of physical inventory with inventory tracking system.
• 5. As the liasion to the operations team house wide inventory management is imperative, review of inventory location including pyxis and other areas to ensure optimal inventory turns. Assist operations when neccessary to perform drug distribution activities including, accurate picking, packaging, and delivering medications for refill and load in automated dispensing cabinets (Pyxsis Machines) in a timely manner. Takes into account par levels, drawer locations and pocket size, drug package size, and drug usage patterns to set up new loads in a manner that ensures safe drug storage, minimizes medication errors, reduces stock-outs and subsequent refills.
• 6. Works efficiently and cooperatively with the System Buying Team to ensure timely and accurate delivery of medication and supply orders.
• 7. Ensures compliance with charge capture, billing, 340B and related supply chain regulations, escalating deviations to appropriate members of leadership.
• 8. Ensures fiscal budgeting by monitoring trends and escalating findings to appropriate members of leadership. Ensures compliance with free and consigned medication program requirements.
• 9. Effectively demonstrates the principles and conduct consistent with a High Reliability Organization.

EDUCATION:

High school diploma required. Successful completion of academic or military pharmacy technician training course and certification by the National Pharmacy Technician Certification Board (PTCB) or Inventory Management Certification strongly preferred

EXPERIENCE:

One year experience as a hospital pharmacy technician and inventory management preferred. Experience as a retail pharmacy technician and academic training or experience in other health related fields also considered

LICENSURE

Current registration/licensure or eligible for registration (obtained prior to start date) as a Pharmacy Technician in the State of employment, as outlined by the respective State regulatory agencies. Active Pharmacy Technician Certification Board (PTCB) certification, or equivalent, is required on, or within 12 months of, date of hire.

SPECIAL SKILLS:

Must be registered or eligible for registration as a Pharmacy Technician in the State of Connecticut as outlined by the Dept. of Consumer Protection. Must be able to prioritize competing demands, work independently, show flexibility and teamwork. Demonstrate good communication skills to customers, team members and ability to work with computer equipment including the ability to perform basic troubleshooting functions. Must also be able to lift numerous totes and boxes up to 50 pounds on daily basis

PHYSICAL DEMAND

Must also be able to lift numerous totes and boxes up to 50 pounds on daily basis