Admin Assistant - Intermediate - UPMC Williamsport - Full-time

Admin Assistant - Intermediate – UPMC Williamsport Make a Difference Through Exceptional Service!

UPMC Williamsport is seeking an Admin Assistant - Intermediate to join our Food & Nutrition Services team. In this role, you'll work in close proximity to leadership with the ability to observe and gain valuable experience for professional and personal growth.

Schedule

• Shifts scheduled

6: 00am and 2:30pm

• Monday to Friday, with occasional adjustments for payroll & holidays

What You'll Do

• Under general direction, provide varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results.
• Research, draft, and/or abstract reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages.
• Responds to routine questions.
• Greets, screens, and directs visitors to appropriate staff members.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Ideal Candidate

• Must have an understanding of accounting principles, be a strong Excel user, able to use Word and Outlook.
• Be able to coordinate, facilitate and effectively communicate with multiple sites. Communicate with external and internal departments to coordinate monthly reporting, budgeting & billing.
• Successful candidates are positive, able to maintain focus, understand and adhere to policy/standards.
• Demonstrates professionalism, compassion, and attention to detail.
• Works well independently and as part of a team.

Why Join UPMC?

Williamsport Food & Nutrition Services offers the opportunity to be part of a busy, collaborative team that makes a meaningful difference every day. Our department supports patient meal service, retail dining, catering, and food production while serving as an essential part of the patient and customer experience. Williamsport Food & Nutrition is a dedicated team focused on excellent service and reliable day-to-day operations in pursuit of the best possible patient experience.

Apply today and join a team dedicated to caring for our community!

• High school diploma or equivalent.
• Three years experience in an administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran