Payroll Operations Specialist - People Team

Responsibilities

• Manage end-to-end payroll operations for assigned employee portfolios (Full-Time Employees, Foreign Workers and Fixed-Term Contractors), ensuring timely and accurate monthly payroll processing.
• Review and validate payroll movements, including new joiners, resignations, contract updates, unpaid leave, backpay, overtime, allowances and other variable payroll inputs.
• Perform payroll reconciliation, variance analysis and draft payroll validation before payroll finalisation and salary disbursement.
• Manage payroll exceptions and escalated cases, including MIA, early resignations, buyout calculations and other payroll-related enquiries.
• Prepare monthly payroll costing reports, headcount reconciliation and Finance reports, including cost centre allocation and General Ledger (GL) support.
• Ensure compliance with Malaysian statutory requirements, including EPF, SOCSO, EIS, PCB and HRDF, and support year-end payroll activities such as EA forms and tax-related submissions.
• Coordinate closely with HR Operations, HRBPS, Finance and external payroll vendor to ensure accurate payroll data and timely issue resolution.
• Support payroll process improvements, reporting automation and governance initiatives to enhance payroll accuracy and operational efficiency.

Requirements

• Bachelor's Degree in Human Resources, Finance, Business Administration or a related field.
• 1-2 years of experience in managing payroll operations for Blue Collar / Foreign Workers is preferred.
• Good understanding of Malaysian payroll legislation and statutory requirements, including EPF, SOCSO, EIS, PCB and HRDF.
• Strong proficiency in Microsoft Excel or Google Sheets for payroll reconciliation, reporting and data analysis.
• Detail-oriented with strong numerical accuracy and the ability to manage multiple deadlines in a fast-paced environment.
• Strong communication and stakeholder management skills, with the ability to handle confidential information professionally.