This role performs a variety of administrative functions at our Bowling Green, KY -Coil Coatings facility.

Job duties include contact with other employees and access confidential and proprietary information and/or other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company’s staff, employees, and business relationships.

• BASIC QUALIFICATIONS
• Must be legally authorized to work in the country for which you are applying for employment (without now or in the future needing sponsorship for employment work visa and/or permanent residence status).
• Must have High School Diploma or the equivalent of.
• Must be at least 18 years of age.
• Experience working in cross-functional teams
• Computer knowledge for data entry and communication
• Proficient in MS Office

PREFERRED QUALIFICATIONS:

• Associate’s Degree
• Prior Administrative Assistant experience
• Prior purchasing experience

Travel Requirements: 10%

This position is not eligible for sponsorship for work authorization now or in the future, including conversion to H-1B visa.

• Create an organized system of tracking, monitoring and prioritizing a high volume of tasks and projects.
• Prepare written communications and utilizing various computer applications, including the Office 365 suite.
• Maintain substrate purchasing/inventory at all locations
  o Purchase all metal substrate used for lab testing for all Coil locations: Bowling Green, Garland, Kankakee, Pittsburgh, Los Angeles, and other various locations.
  o  Issue Requisitions
  o Obtain quotes from suppliers
  o Issue required purchase orders from Coupa
  o Coordinate shipping of metal coils to the slitter
  o Purchasing Supplies for R&D Lab
• Maintain inventory for daily lab and office functions
  o Research supply items for lowest cost option to support SW cost savings efforts
  o Work with corporate accounting for all invoices and purchase orders
  o Bring supplies up from the plant and restock all shelves and cabinets
  o Reconcile AAP, MRO and Invoice Hold Reports
• Assist with the facilitation of Paint School
  o Coordinate with Sales and R&D to schedule all dates for each Paint School
  o Coordinate with Sales all communications and organizations for customers, commercial, and inside trainers
  o Keeping up-to-date spreadsheet with confirmations for each class attendee
  o Coordinate with Sales to maintain the customer Paint School waiting list
  o Print and put together all teaching documents, name tags, certificates, etc
  o Coordinate safety briefings and plant tours for each class
  o Schedule all lunches and dinners associated with Paint School
• Support the administrative needs of the Bowling Green lab
  o Assist R&D lab as needed with presentations, meetings and conference calls
  o Gather needed and/or requested information from the global team
  o Set up and organize customer meetings, lunches and dinners
  o Update Phone Extension List
  o Update Coil Lab Organizational Charts
  o Coordinate the shipping of lab materials and samples
  o Coordinate the return of various IT items
• Demonstrate the ability to display a high degree of professionalism and confidentiality in communication both internally and with customers.
• Special projects