Location: Toulouse

• France (hybrid)

Our Team:

The EMEA HR team is a Europe-based team responsible for supporting the Corporate HR strategy for 8 countries. In collaboration with centers of excellence, it manages all HR matters within its scope. Organized according to geographical distribution, this multinational team has a strong team spirit and mutual support driven by a shared passion for Human Resources fields.

Job Summary:

Within the EMEA HR Team and reporting to the Director, Human Resources, EMEA the HR Assistant EMEA provides comprehensive support for HR operations Pan-EMEA with a focus for France and managing key responsibilities related to Benefit administration, HR administration and Data Management in accordance with local regulations and group procedures. This role requires a proactive and organized professional with a strong understanding of HR processes, data management, and benefits administration.

Responsibilities:

General HR Support (70%)

• Act as a point of contact for HR-related queries from employees and managers.
• Assist in the recruitment process, including onboarding activities.
• Perform employee administration from joining date throughout termination day in compliance to local regulations, including contracts, amendments, and notifications.
• Organize training programs and optimize the use of pooled OPCO funds to maximize budget efficiency and ensure compliance with funding requirements.
• Collaborate with finance to ensure a consistent and timely payroll (provide data and checks)
• Support the implementation and maintenance of HR policies and procedures in line with local employment laws.
• Collaborate with the global HR team to ensure consistent practices and adherence to company policies.
• Coordinate and track occupational health appointments (médecine du travail) and maintain compliance records in accordance with French regulations.
• Advises and manages leave tracking and working time monitoring
• Update and follow KPI, justify potentials gaps

Benefit Administration (15%):

• Administer employee benefits programs, ensuring accurate enrollment, maintenance, and communication.
• Work closely with external benefit vendors to resolve issues and optimize the benefit offerings.
• Assist employees with benefit-related inquiries and provide guidance on available programs.
• Collaborate with the HR team to analyze benefits trends and recommend improvements.

HR Data Management (15%):

• Generate regular and ad-hoc reports to support HR analytics and decision-making.
• Manage employee data, including personnel files, ensuring compliance with data protection regulations.
• Manage various mandatory declarations (OPCO, ADESATT,…).
• Collaborate with IT and other relevant departments to streamline data processes.

Minimum Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2+ years experience in HR administration with a focus on French employment regulations
• Knowledge of benefit administration practices, particularly for French benefits.
• Very strong teamwork spirit
• Excellent organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in English and French required, additional language skills (German) are a plus.

Desired Qualifications:

• Experience in flowing quality processes, continuous improvement approach
• Experience in an international environment
• Efficiently interact with different foreign cultures
• Experience in data management systems.
• Capable of working effectively with remote colleagues
• Knowledge of the Syntec CBA

The intent of this job description is to describe the major duties and responsibilities performed by incumbents of this job. Incumbents may be required to perform job-related tasks other than those specifically included in this description.

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.