Job Location

SEATTLE SALES OFFICE:

Job Description

The US Amazon Customer Team Administrative Assistant for Sales will provide comprehensive administrative support to Amazon Customer Team Leadership Team and organization.

This role requires a proactive individual who understands the fast-paced business dynamics and can efficiently manage office operations while maintaining confidentiality. The ideal candidate is detail oriented and will ensure smooth logistics and timely communication with a high level of professionalism, while effectively collaborating with all levels of the organization.

Key Responsibilities:

Administrative Support:

• Provide a high level of attentiveness and diligence in managing the meeting schedule for the Amazon Leadership Team and organization.
• Proactively manage the Leadership Team’s calendars to optimize scheduling and minimize interruptions.
• Anticipate needs and proactively address concerns to facilitate strategic initiatives.

Compliance Management:

• Own the scheduling and processing of travel and expenses.
• Ensure adherence to AMEX and Concur requirements for expense reporting.
• Assist with financial documentation and compliance reporting.

Meeting and Event Logistics:

• Coordinate logistics for team meetings, events, and culture initiatives, ensuring timely execution.
• Organize monthly Total Team calls and Leadership meetings with a focus on excellence.

Communication and Information Management:

• The qualified candidate must have demonstrated strong communication skills with internal and external stakeholders at all levels; including exceptional verbal and written skills.
• Possess the ability and desire to learn new technologies and systems. Effectively interface with various technology resources to efficiently resolve issues with minimal to no disruption to manager.
• Maintain the Amazon Leadership and Business Team agendas.
• Directory and personnel distribution management of all sales employees for email communications, invites, talent role changes and transitions.

Sales Support:

• Process purchase orders (POs) for sales samples and roadshows, ensuring that all necessary documentation is provided.
• Follow up with Proof of Performance post-completion of tasks.

Collaboration and Team Support:

• Collaborate with cross-functional teams to support initiatives.
• Build strong relationships within the Amazon Customer team and across the organization.
• Possess excellent collaboration and interpersonal skills.
• Ability to work well under pressure and multi-task with frequent interruptions and changing priorities. Partner with others in the organization to enable various cultural initiatives and activities, making a significant and positive impact on the overall culture.

Job Skills

Budget Management, Calendar Management, Expense Management, Meeting Management, Microsoft Applications, Travel Management

Job Qualifications

• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills.
• Strong MS Office Skills in Outlook and Calendar Management.
• Attention to detail and handling logistics at a high caliber.
• Familiar with AMEX and Concur systems for expense management.
• Ability to work independently and as part of a team, demonstrating initiative and professionalism.

Job Schedule

Full time

Job Number

R000140259

Job Segmentation

Experienced Professionals

Starting Pay / Salary Range

$80,800.00 - $120,300.00 / year