Job Description:

Primary responsibilities for this role include, but are not limited to, the following:

• Support the global meeting and congress financial process in all aspects from payment to reconciliation

• Support the creation of expense reports on behalf of the Travel, Meetings & Cards function and submit documentation per internal guidelines

Audit of Corporate Card statement to ensure all charges on the statement are accurate

• Reconcile (for expense reports) Corporate Card statements with charges appearing in the Employee Expense Management System

• Reconcile invoices/statements prior to expense report/PPR preparation and submission

• Validate required receipts for expense report are available/attached

• Request any missing receipts/invoices from Meeting Planning Analysis

• Ensure submission of expense reports/PPRs are done timely to avoid late payments

• Support and process creation of purchase orders, vendor adds, and associated invoices payments as needed to support the program

• Ensure that all payments, reconciliation files and journals are tracked and processed in a timely manner and according to our financial processes

• Support year-end activities related to congresses by ensuring that accruals (and accrual reversals) are processed according to our financial timelines.

• Work closely with Travel, Meetings & Card (TM&C) Regional leads and Process Excellence in support of the global meeting and congress financial process

• Work closely with the Meeting Planning Agency (MPA) to facilitate payments for congresses and meetings

• Work with our Card Strategy and Procure-to-Pay organizations as needed for payment issue resolution

• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies

• Handle inquiries as needed

• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers

• Assist management to facilitate continuous process improvement and ensure tight cost control, leading and supporting Lean initiatives and maintaining integrity of systems

• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

Qualifications

Education:

• Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum 3 years of work experience in basic accounting, accounts payable, finance or business administration

• Intermediate MS Excel skills

• Language requirements: Able to speak, read & write in English and Polish

• Effective communication (internal & externally) skills both written and spoken in English

• Detail oriented

• Basic understanding and practical knowledge of processes in Finance

• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

• Strong communication, interpersonal, and organization skills required

• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

• Process improvement orientation

Preferred:

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), CVENT

• Working knowledge in departmental technology tools (Share Point, Engage Zone)

• Experience with internal controls and process standardization preferred

• Ability to navigate through change or uncertainty

• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.

• Should have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company

• Experience in a global environment setup

What we offer

• Exciting work in a great team, global projects, international environment

• Opportunity to learn and grow professionally within the company globally

• Hybrid working model, flexible role pattern

• Competitive salary & incentive pay

• Pension and health insurance contributions

• Internal reward system and referral scheme

• 5 weeks annual leave, 5 sick days, 15 days of certified sick leave paid above statutory requirements annually, 40 paid hours annually for volunteering activities, 12 weeks of parental contribution

• Cafeteria for tax free benefits according to your choice (meal vouchers, Lítačka, sport, culture, health, travel, etc.), Multisport Card

• Vodafone, Raiffeisen Bank, Foodora, and discount programmes

• Up-to-date laptop and i Phone

• Parking in the garage, showers, refreshments, massage chairs, library, music corner

Required Skills:

Accountability, Account Collections, Analytical Problem Solving, Balance Sheet Account Reconciliations, Business Administration, Communication, Compliance SOX, Customer Experience Management, Financial Accounting Controls, Financial Operations, Interpersonal Relationships, Preparation of Financial Reports, Processing Expense Reports, Purchase Orders, Quantitative Analytics, Stakeholder Engagement, Standard Operating Procedure (SOP), Supply Change Management, Vendor Management

Preferred Skills:

Current Employees apply HERE:

Current Contingent Workers apply HERE:

Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Temporary (Fixed Term)

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required:

Flexible Work Arrangements:

Hybrid

Shift:

• 1st
• Day

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

04/1/2026

A job posting is effective until 11: 59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.