Job Description:

Position Overview:

Under the direction of the applicable management, the Administrative Assistant is responsible for ensuring the administrative functioning of the business unit (Clinical Safety Scientist) and supporting clinical document administration.

Primary activities include, but are not limited to:

• Provide financial support including the preparation of purchase orders in internal purchasing systems, coordination of procurement and invoice cycle for department needs and control of payments.

• Budget management and analysis.

• Create and track expense reports.

• Assist in department and site operations administrative activities including, but not limited to, complex organization of meetings and business travels.

• Collect, organize, and archive documentation.

• Communication with local and global entities and communication with external companies if needed.

• Support document preparation and coordinate logistics for internal audits.

• Prepare data analysis and presentations on the request of managers.

• Assist in the maintenance of staff Curriculum Vitaes (CVs)

• Update local and global Databases.

• Assist in local Hiring Processes.

• Train and support the Business unit interns in their development.

Education:

Professional in Business Administration, Social Sciences or similar

Minimum 2 years of experience in similar roles.

Knowledge and Skills:

1. Self-motivated and self-directed, excellent in work planning and coordination and time management.

2. Bilingual in English (B2-C1)

3. Good sense and awareness of regulations and policies.

4. Able to work under pressure and in a changing environment with flexibility.

5. Good communication skills with the ability to communicate with both the technical and business areas.

6. Excellent organizational and planning skills

7. Customer services skills

8. Finance knowledge

9. Proficiency in the Microsoft 365 suite

Required Skills:

Accountability, Audit Management, Budget Analysis, Budget Management, Business Administration, Communication, Customer Service Management, Document Management, English as a Foreign Language, Expense Tracking, Internal Auditing, Long Term Planning, Management Process, Microsoft Excel, Microsoft Office, Microsoft Online Services, Microsoft PowerPoint, Processing Expense Reports, Purchase Orders, Short Term Planning, Time Management, Work Under Pressure

Preferred Skills:

Expense Management, Microsoft Power Business Intelligence (BI)

Current Employees apply HERE:

Current Contingent Workers apply HERE:

Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Project Temps (Fixed Term)

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

03/15/2026

A job posting is effective until 11: 59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.