Job Description:

THE OPPORTUNITY

• To perform daily secretarial supports to HK/MC/TW Cluster Managing Director, Human Resources Director, and Finance Director.

WHAT YOU WILL DO

• Schedule and appointment correspondence and management for Managing Director, Human Resources Director and Finance Director.

• Business trip arrangement for Managing Director, Human Resources Director and Finance Director, including receiving incoming visitors with logistics arrangements, agenda alignment, as well as outgoing business trips.

• Coordinating meetings for Leadership Team and Executives to ensure meeting agenda, logistics and communications are well-delivered.

• Supporting key stakeholders with expense management, budget management and tracking.

• Equipping with good communication skills to effectively interact with executives and internal and external clients both on-site and remotely to maintain workflow.

• Contracting, invoice, Purchase Order monitoring and processing, including quarterly accruals.

• Center of Expertise for overall ADM Associates, including but not limited to acting as the coach for new ADM Associates in providing job orientation and coaching, proactively and regularly review administration processes and lead process optimization when needed.

• To provide support on assigned projects and/or marketing events.

• Other ad hoc tasks assigned

WHAT YOU MUST HAVE

• 8 year and above of experience as executive secretarial role for senior leaders, experience with expats is a plus

• Good command of English, both oral and written

• Excellent communication skills both written and verbal

• Agility in multi-task management and vendor management

• Attention to detail and prioritization

• Advanced skill set using MS Office (Outlook, Word, Excel, Power Point, etc.), setting up Collaboration sites, Share Point and MS Teams sites

• Ability to work independently and risk management

Preferred

• Working experience in bio-pharmaceutical companies

• Is skilled in document management and data analysis; is familiar with analytical tools such as Power BI, Excel

• Experienced in using Veeva, Concur and SAP systems

Required Skills:

Accountability, Adaptability, Communication Systems, Database Management, Data Entry, Documentations, Document Management, Event Planning, Facility Management, Interpersonal Relationships, Process Improvements, Processing Expense Reports, Purchase Order Management, Reporting and Analysis, Scheduling, Travel Expertise, Typing, Vendor Management

Preferred Skills:

Current Employees apply HERE:

Current Contingent Workers apply HERE:

Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

04/30/2026

A job posting is effective until 11: 59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.