Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Summary
Responsible for coordinating program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements

Does this position require Patient Care?
No

 

• Reporting to the DOM, Sleep, Circadian Disorders, and Respiratory Neurobiology division leadership, works strategically with BWH, Harvard Medical School and other officials to advance goals identified in the T32 Institutional Training Grant
• This position is responsible for effectively managing and coordinating the T32 Institutional Training Grant that supports pre- and/or postdoctoral fellows in basic, clinical, and behavioral research.
• Working with the DOM, Sleep, Circadian division’s Department Administrator, Senior Grant Administrator and Mass General Brigham (MGB) Research Management, the GC ensures consistent execution and adherence to guidelines for the successful management of the training research program. In year 1, this position is expected to learn the pre-award and post-award grant cycle, with mastery of functions by year 2-3.
• Oversees essential actions within the eRA Commons xTRAIN module, including 2271 forms, amendments, and terminations. Collects necessary data from past and current trainees and preceptors and entering it into the eRA Commons xTRACT module. This includes managing the annual progress report.
• Coordinates and mentors 8-10 post-doctoral trainees, 4-5 pre-doctoral students, and 3-5 URIM (Underrepresented in Medicine) employees. Tracks and audits trainee progress to ensure compliance with academic requirements.

• Manages the completion of competitive renewal applications, including:

• • Preparation of in-depth tables tracking the success of all trainees supported over the prior decade, as assessed by their current academic positions, the success of their applications for grant funding, their publication records, and other pertinent data as required by the NIH—such as the grade-point averages of pre-doctoral trainees accepted and those not accepted into the training program.
  • This requires extensive communication with and tracking of trainees over the prior decade.
  • Coordinates the preparation of the text of the competitive renewal applications drafted by various faculty members and committees. 

• Coordinates and facilitates the execution of contracts related to external trainees' stipends, tuition, and training-related expenses.
• Serves as the primary information resource for candidates, trainees, committee chairs, program preceptors, and the program director.
• Assists with the development and implementation of strategic initiatives to enhance program effectiveness. Coordination with committee members to review current results and recommend changes.
• Supports the ACGME-Accredited Clinical Sleep Medicine Fellowship program and works closely with the ACGME Sleep. Med. Director and Clinical Chief.

• Manages activities associated with the annual Clinical research MATCH process.
• Completes all required annual and biannual evaluations.
• Works closely with Division clinical leadership to develop the precepting schedule including facilitating weekly didactic sessions.
• Plans and facilitates all program committee meetings.
• Collaborates on the development of educational materials and curricula.

Education
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred


Experience
Administrative or program support experience. 0-1 year required

Knowledge, Skills and Abilities
- Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong oral and written communication skills.

 

 

Hybrid

 

221 Longwood Avenue

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$19.81 - $28.30/Hourly

 

Grade

3

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework