Company:

Mercer

Description:

The Procurement and Expense Specialist manage the full procurement lifecycle, including requisition creation, vendor management, contract administration, and invoice processing, ensuring compliance with financial policies and controls. This role also oversees employee expense report review and approval, supports month-end financial closing activities, and drives continuous improvement initiatives within Oracle i Procurement and i Expense systems. The specialist collaborates closely with internal stakeholders, suppliers, and finance teams to maintain data integrity and support strategic sourcing and procurement activities.

We Will Count on You To:

i Procurement Operational Tasks

• Create and manage purchase requisitions with accurate item details, justification, and charge account coding.
• Initiate and monitor approval workflows, collaborating with stakeholders and procurement teams for clarifications or updates.
• Perform goods and services receiving in Oracle i Procurement based on Purchase Orders, ensuring accurate matching of ordered, received, and invoiced quantities.
• Enter receipt details including quantity, receipt date, and packing slip information.
• Prepare and forward invoice documentation (PO, Receipt, Invoice) to Accounts Payable.
• Monitor and investigate invoice holds due to discrepancies; update system data to resolve holds efficiently.
• -Create and maintain vendor records ensuring completeness and compliance.

Strategic & Operational Procurement

• Support supplier sourcing activities by identifying potential suppliers and facilitating proposal collection.
• Compare offers and prepare commercial analyses to support supplier selection. Participate in supplier negotiations to secure favorable terms.
• Draft, review, and coordinate contract signing processes in collaboration with Legal as needed.
• Archive and track contracts, monitor expiration dates, and initiate renewals or renegotiations.
• Maintain supplier database with compliance documentation, certifications, and banking details.
• Build and maintain effective relationships with key suppliers.

i Expense & Employee Expense Management

• Forward bank statements to the appropriate team for employee expense allocation in Oracle i Expense.
• Review and approve employee expense reports, verifying supporting documentation for compliance.
• Ensure correct GL coding and cost center allocation.
• Monitor timely submission of expense reports; reject and return non-compliant reports with feedback.
• Reconcile expense reports with corporate card transactions.
• Support expense-related accruals during month-end closing.

Financial Controls & Reporting

• Support month-end closing activities including reconciliations, accruals, and validations.
• Perform data validation between procurement, expense, and accounting records.
• Prepare periodic management reports on procurement, expenses, and corporate card usage.
• Ensure compliance with internal financial policies and controls.
• Provide documentation and support for internal and external audits.

Systems & Continuous Improvement

• Maintain data accuracy and integrity within Oracle i Procurement and i Expense systems.
• Provide user support and guidance on Oracle financial modules.
• Identify and propose process improvements to enhance efficiency and compliance.
• Participate in system testing, upgrades, and updates related to Oracle financial modules.
• Support system-related activities during month-end closing.

What You Need to Have:

• Education: - Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Accounting, or related field required.
• Advanced degree or relevant professional certifications preferred.
• Experience: - Minimum 3 years in procurement, accounts payable, or expense management roles.
• Experience with Oracle i Procurement and i Expense modules preferred.
• Background in supplier management, contract administration, and financial controls highly desirable.
• Technical Skills: - Proficient in Oracle i Procurement and Oracle i Expense systems.
• Strong knowledge of purchase order processing, invoice matching, and expense report management.
• Advanced Microsoft Excel skills (data analysis, pivot tables, reporting).
• Familiarity with financial reconciliation, accruals, and month-end closing processes.
• Experience with vendor creation and maintenance in ERP systems.

What makes you stand out?

• Soft Skills: - Exceptional attention to detail and accuracy.
• Strong communication and stakeholder collaboration skills.
• Ability to manage multiple priorities and meet deadlines.
• Problem-solving aptitude for resolving invoice holds and discrepancies.
• Proactive in identifying process improvements and supporting system enhancements.
• Strong organizational skills.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.
• An opportunity to work in a fast-growing, innovative company with lots of room for progression and career growth;
• A fail-friendly environment that encourages learning and initiative;
• A yearly budget and the opportunity to build your flexible benefits package (up to 20% of your annual salary);
• 30+ days off (25 legal days off , 1 extra day off on your birthday, public holiday replacement days, extra buy/sell from your benefits budget);
• Performance Bonus scheme
• Matching charity contributions, charity days off, and the Pay it Forward charity challenge;
• Core benefits
• Pension, Life and Medical Insurance, Meal Vouchers, Travel Insurance;
• We champion flexible working, and our mission is to help you find YOUR work-life balance, whether that's standard working, flex-time working, or working from home

Mercer is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Mercer, visit mercer.com, or follow us on LinkedIn and X.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.