Join a team where your organizational expertise and proactive approach will make a real difference. As an Executive Assistant, you will be at the heart of our leadership team, enabling seamless operations and supporting high-impact decision-making. This is your opportunity to work alongside senior leaders, develop your skills, and contribute to a collaborative and fast-paced environment. If you thrive on variety, challenge, and making things happen, we want to hear from you.

As an Executive Assistant in the Office of the Asia Pacific CEO, you play a pivotal role in supporting our leadership team and driving operational excellence. You will manage complex schedules, coordinate high-level meetings, and ensure smooth day-to-day operations. You will be empowered to make decisions, solve problems, and represent the team with professionalism and integrity. Your adaptability and attention to detail will help us deliver outstanding results for our clients and stakeholders.

Job Responsibilities

• Manage and coordinate complex and detailed calendars, including urgent meetings and conference calls across multiple time zones.
• Arrange and oversee domestic and international travel, including preparing itineraries, securing travel documents, and ensuring timely delivery of plans.
• Organize and support high-quality meetings and events, collaborating with internal teams and external partners.
• Handle confidential information with discretion and sound judgment.
• Provide professional support for visitors and manage telephonic communications with impeccable etiquette.
• Process invoices, expense claims, and maintain accurate records in line with policy requirements.
• Identify and escalate critical issues, following up with necessary actions to resolution.
• Support VIP visitors and coordinate logistics for overseas guests.
• Assist with special projects and provide backup coverage for other assistants as needed.
• Adhere to control policies and procedures, ensuring compliance and proper documentation.
• Take on new responsibilities and adapt to changing priorities as required.

Required qualifications, capabilities, and skills

• Minimum 8 years’ experience as an Executive Assistant in financial services, supporting senior stakeholders.
• Strong interpersonal and communication skills, with proven ability to interact with senior management.
• Demonstrated ability to manage multiple tasks, prioritize effectively, and work under pressure with limited supervision.
• High attention to detail, organizational skills, and discretion with confidential information.
• Proficiency in English and Mandarin, both spoken and written.
• Strong analytical, problem-solving, and critical thinking skills.
• Experience in coordinating complex travel and event logistics.
• Professional qualifications from reputable training institutes or professional bodies are recognized.

Preferred qualifications, capabilities, and skills

• Project management experience or administrative professional certification.
• Experience in event planning within a financial or investment banking environment.
• Advanced proficiency in Microsoft Office Suite and relevant business applications.
• Ability to work collaboratively in a team-oriented environment.
• Experience supporting C-suite or executive-level leaders.
• Demonstrated adaptability and willingness to take on new challenges.
• Experience working in a global, multicultural environment.