Are you an organized, proactive professional who thrives in a dynamic environment? Join our Wealth Management India Solutions team as an Executive Assistant and play a pivotal role in supporting senior leaders and their teams. In this role, you’ll manage complex calendars, coordinate high-level meetings and events, oversee travel and logistics, and ensure seamless communication across the organization. Your attention to detail, discretion, and ability to handle multiple priorities will help drive the success of our executives and business operations.

Job Summary

As an Executive Assistant within Wealth Management India Solutions, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. Your daily routine also includes interaction with various executive level internal clients. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Manage and handle complex and detailed calendars, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects
• Work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
• Prepare for preparing agendas and coordinating logistics for townhall meetings and offsite events
• Oversee and coordinate all aspects of Global Visitors' visits, including logistics management, agenda preparation, and seamless coordination
• Manage to answer phones and emails professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers
• Process invoices and Travel and Expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Willing to taking on increased and/or new responsibilities at any time
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Required qualifications, capabilities and skills

• Bachelor degree in any stream
• At least 5+ years’ experience in an Executive Administrative Assistant role
• Strong working experience with Microsoft Word, Excel and PowerPoint
• Knowledge of general office procedures (e.g., scheduling, expenses, calendar management)
• Superior oral and written communication skills

Preferred qualifications, capabilities and skills

• Adaptable team player, Good problem-solving ability, and Effective interpersonal skills
• Excellent communication etiquettes
• Tact and good judgment in confidential situations and proven experience interacting with senior management.
• Ability to adapt procedures, processes, and techniques to the completion of assignments.