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Residence Manager/Permits and Small Project Manager

Position Summary

The Residence Manager, Permits & Small Project Manager is responsible for the overall leadership and management of assigned property/facility operations under JLL Philippines. The role ensures operational excellence, regulatory compliance, financial control, and successful execution of minor works and small capital projects, while maintaining strong client relationships and adherence to JLL governance standards.

This position serves as the primary on-site representative of JLL and is accountable for service delivery performance, statutory compliance, and project execution within approved budgets and timelines.

Key Responsibilities

I.

Facilities & Residence Management:

1. Operational Management

• Oversee day-to-day building and facilities operations.

• Ensure compliance with contractual Service Level Agreements (SLAs) and KPIs.

• Supervise engineering, technical, and administrative teams.

• Conduct regular property inspections and performance reviews.

• Ensure effective management of CMMS/work order systems.

2.

Maintenance & Asset Management:

• Develop and implement preventive maintenance programs.

• Monitor performance of critical systems (HVAC, electrical, plumbing, fire protection, generators, etc.).

• Manage vendor contracts and service providers.

• Maintain spare parts inventory and coordinate procurement requirements.

• Analyze utility consumption trends and implement cost-saving initiatives.

3.

Vendor & Contract Management:

• Prepare and evaluate RFQs and technical proposals.

• Monitor vendor performance and compliance with contractual obligations.

• Ensure adherence to JLL procurement and governance policies.

4. Financial Management

• Prepare and manage annual OPEX and CAPEX budgets.

• Monitor expenses against budget and provide variance analysis.

• Ensure timely PO issuance and invoice approvals.

• Identify and implement cost optimization measures.

II.

Permits & Regulatory Compliance Management:

1. Statutory Compliance

• Ensure timely acquisition and renewal of required permits and certifications, including:

Fire Safety Inspection Certificates:

• PCO Accreditation (HBAP/HIIB)

• Environmental clearances

• HWGID, SMR

• Other local regulatory requirements

• Maintain updated permits tracker and compliance calendar.

2.

Government & Regulatory Liaison:

• Coordinate with LGUs, regulatory agencies, and inspectors.

• Support compliance inspections and audits.

• Ensure zero regulatory penalties and violations.

3.

Risk & Safety Management:

• Implement health, safety, and environmental (EHS) standards.

• Ensure emergency preparedness and business continuity plans are in place.

• Maintain audit-ready compliance documentation.

III.

Small Project & Minor Works Management:

1. Project Planning

• Define project scope, schedule, budget, and deliverables.

• Prepare cost estimates and risk assessments.

• Secure necessary internal and client approvals.

2. Project Execution

• Manage contractors and coordinate project activities.

• Monitor project progress, budget utilization, and timelines.

• Ensure compliance with safety and quality standards.

• Manage change orders and cost variations.

3. Project Close-Out

• Conduct final inspections and snag rectification.

• Secure client acceptance and completion documentation.

• Prepare final financial reconciliation and project reports.

IV.

Client & Stakeholder Management:

• Act as primary point of contact for client representatives.

• Conduct regular governance and performance meetings.

• Present operational and financial reports.

• Address escalations and ensure high client satisfaction.

• Drive continuous improvement initiatives.

Location:

On-site –Quezon, Philippines, Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang La Salle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.