JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Reporting to

Finance Manager

What this job involves

The Procurement & Utilities Executive supports the procurement and vendor management functions for the client. The role is responsible for supporting sourcing vendors, managing purchasing activities, coordinating quotations and tenders, administering purchase orders, and ensuring compliance with client procurement policies. The role also supports vendor performance monitoring, and financial documentation related to procurement activities. The individual will also be involved in assisting the finance manager in ensuring utilities payments and management are in order.

Key Responsibilities

Procurement & Sourcing

• Support sourcing activities for facilities management services, subcontractors, and materials.

• Ensure procurement activities comply with procurement policies, contractual requirements, and governance standards.

Purchase Order & Procurement Administration

• Raise Purchase Requisitions (PR) and Purchase Orders (PO) through approved procurement systems.

• Monitor purchase order status and ensure timely processing and delivery of materials or services.

• Maintain accurate procurement records including quotations, approvals, purchase orders, and contracts.

• Track procurement transactions and ensure documentation is available for audits and financial reporting.

• Ensure procurement documentation complies with approval thresholds and procurement procedures.

Vendor & Contract Coordination

• Support vendor sourcing and onboarding processes.

• Maintain and update vendor databases and contract documentation.

• Work with operations team to monitor vendor performance and escalate service delivery issues where required.

• Support contract renewals and ensure procurement timelines are met to avoid service disruption.

Financial Coordination

• Support invoice verification and ensure invoices align with approved purchase orders and services delivered.

• Track procurement spending and support reporting against operational budgets.

• Support accrual reporting and procurement financial documentation where required.

• Assist with procurement cost tracking and savings initiatives.

Governance & Compliance

• Ensure procurement activities comply with procurement policies, contractual requirements, and governance standards.

• Maintain procurement documentation for compliance audits and internal reviews.

• Support procurement governance processes including vendor risk assessments and approval workflows.

• Promote ethical procurement practices and transparency in vendor selection.

Utilities & Invoice management

• Receive, review, and process utilities invoices (e.g., electricity, water, gas, telecoms, waste management) for timely payment.

• Flag discrepancies, consumption abnormalities, or price variances and follow up with vendors or internal stakeholders for resolution.

• Track payment status and maintain an updated log of all utilities-related transactions.

Key Skills & Competencies

• Procurement and sourcing coordination

• Vendor relationship management

• Contract and documentation administration

• Financial awareness and cost control

• Stakeholder management

• Strong organizational and coordination skills

Qualifications

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or related field.

• 2–5 years of procurement or purchasing experience.

• Experience in facilities management, property management, engineering services, or construction procurement preferred.

• Familiarity with procurement systems, financial tracking, and vendor management processes.

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang La Salle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang La Salle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.