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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workspace Experience and Operations Coordinator

What this job involves:

The Workspace Experience and Operations Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk.

The Workspace Experience and Operations Coordinator is also required to provide administrative support to the team and be able to manage large building operations;

What your day-to-day will look like:

• Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives

• Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

• Assist in the procurement of vendors and services as required

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

• Ensure prompt and accurate management of purchase orders in the internal financial management platform

• Assist with the monthly accrual reports and help monitor the finance trackers

• Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures

• Assist in the implementation of the property risk management program and industry best practice operations

• Maintain premises in neat and good working condition at all times

• Maintain duplicate office keys in good order

• Support the implementation and monitoring of disaster recovering and business continuity plans

• Follow established escalation procedures and incident reporting procedures

• Provide support for regular management reports and projects as required

• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

Qualifications and Experience:

• You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise

• You have experience in a coordinator role working within facilities, property management, hospitality or related fields

• You work collaboratively as part of a team to solve problems with professionalism and service focused approach

• You are adept at multitasking and are able to manage multiple projects effectively

• You are open and have good communication skills

• You strive for excellence in what you do and share ideas for improvement

• You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology

• You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service.

Location:

On-site –Amsterdam, NLD

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang La Salle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.