JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description:

DUTIES & RESPONSIBILITIES

Administration

• To review all incoming letters and ensure follow-up actions are taken especially on complaints.

• To vet/prepare all outgoing correspondence and minutes of meetings.

• To prepare weekly/monthly meeting documents.

• To input daily utilities consumption and any relevant data needed to produce reports for immediate superior.

• To organize social events & meetings.

• To organize site inspection and coordination meetings

Operational Matters

• To review, and if necessary, recommend and implement changes to operations / coordination procedures.

• To set and define standards required for the site works.

• To review all areas regularly to determine whether cost - saving measures can be implemented without compromising on quality, durability or effectiveness.

• To set up a monitoring system to monitor site work progress.

• To monitor and detect any irregular impact to Tenant operations and take appropriate actions when necessary.

• To follow up on matters after meetings.

• To review procedures on imposition of fines against contravention of House Rules by contractors or tenants.

• To set up inspection schedules on defects, cleanliness and other contract works.

• To liaise with Property Executive (M&E) and tenants on matters related to M&E services.

• To arrange for handling of emergency situations such as power failure, burst pipe, gas leaks etc.

• To review and update House Rules & Site Supplement if necessary recommend.

• To attend meetings with clients, term contractors or ay other meetings as assigned by the Immediate Superior and to record and put up minutes.

• To prepare and submit all necessary documents to Building Construction Authority (BCA) or any relevant authorities as needed.

• To keep updated records of all those warranties that are still in force.

• To conduct daily checks to ensure that the common areas are maintained like cleaning, landscaping, etc.

• To conduct regular inspections with the contractor to ensure that the services are carried out / maintained to the standard set by the Management and or the authorities.

• To conduct daily checks on common property whether or not maintained affected by the contractor works to ensure their soundness and proper maintenance.

• To inspect/supervise/test the site works to uncover any defects, by-pass timers and controls periodically to turn on lights to check for defective ones.

• To propose / recommend improvement, repairs and upgrading works when appropriate and ensure that such are carried out properly when approved.

• To monitor and furnish regular reports on any intrusions, irregularities or unsafe practices.

• To set procedures and contact numbers of persons to be contacted for dealing with emergency situations such as burst pipe, fire, power failures, structural damage, etc.

Tenancy Management

• Help coordinate tenant move-ins and move-outs as well as affected work areas.

• Build positive relationships with co-workers, clients and tenants.

• Respond to tenant needs and maintain positive relationships and high retention levels with all tenants.

• Liaise with tenants on repairs and maintenance works

Energy Management

• To monitor utilities consumption and take corrective measure if necessary for any irregularities.

• To review and recommend for approval cost-saving or cost-effective measures to reduce consumption.

• To liaise with appointed consultant on renewal of Green Mark , Leeds, Well Certification, ESG and GRESB reporting**.**

Emergency Situation

• To lay down procedures and contract numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc. arising from project works

• To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.

Reporting & Budgeting

• Prepare accurate, timely and complete reports, including monthly performance reports and variance reports for review by senior management

• Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.

• Manage all accounts payable for the property, including collection, routing and approval of invoices

• Respond to problems and concerns and ensures compliance with rules and regulations

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang La Salle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.