Introduction

A career in IBM Consulting is built on long-term client relationships and close collaboration worldwide. You'll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you'll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You'll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long-term career development while valuing your unique skills and experiences.

In this role, you'll work in one of our IBM Consulting Client Innovation Centers (Delivery Centers), where we deliver deep technical and industry expertise to a wide range of public and private sector clients around the world. Our delivery centers offer our clients locally based skills and technical expertise to drive innovation and adoption of new technology.

Your Role and Responsibilities

As a PTP Analysts/Specialist, you are responsible for handling PTP transactional tasks around Vendor Master-data Management, Invoice Receipt, Invoice processing, Payments, Query management, Reconciliation, Risk management, Month-end Closing, Travel & expenses, and Reporting/ Analytics, according to agreed procedures, process maps and Desk Top Procedures or other guidelines agreed with the client. You must establish and/ or maintain good relationship with client personnel, ensure that daily activities are fulfilled according to the timetable, procedures and business goals as agreed with Team Leader and deliver services as necessary in order to meet the SLAs and OLAs requirements from the area of your responsibility.

Environment

• Ability to cope with different situations, different requirements, uncertainty and stress
• Ability to modify goals and directions when needed

Problem Solving

• Accurately accumulating information and its analysis
• Forecasting potential problems and planning
• Allowing for alternative, creative solutions and identifying most reasonable solutions

Communication

• Clear and concise in oral and written communication
• Attentive listening focused on understanding
• Adjusting the style of speech to the situation and to the audience
• Understanding and making use of accessible communication tools

Collaboration

• Effective cooperation with different units and teams inside and outside IBM
• Mutually respective and appreciating differences
• Building and strengthening relations
• Finding solutions favorable for both sides

Impact

• Striving for ambitious goals and continuously seeking better results by overcoming challenges along the way and proactively expanding knowledge
• Taking ownership by identifying needs, making informed decisions, and assuming responsibility for tasks and outcomes

Per Process

1.

Vendor Master Data Management:

• Create and audit vendor setup request
• Complete vendor setup/change maintenance
• Perform VMD quality check

2. Invoice Receipt

• Receive document (multiple sources)
• Validate, sort and record receipt
• Manage exception - noncompliant, illegible document, non-AP document
• Scan, index and batch invoice

3. Invoice Processing

• Validate and process invoice based on multiple types and sources
• Set up and maintain recurring transactions
• Perform RTV
• Perform exception resolution
• Track invoice and follow up for resolution

4. Payments

• Create payment proposal
• Run payment
• Execute payment
• Process manual payment
• Submit remittance advice
• Manage payment exception
• Forecast cashflows

5. Query Management

• Receive and resolve query
• Manage escalation

6. Reconciliation

• Receive vendor statement
• Reconcile, research and confirm status with vendor
• Run report and recover aged debit balance on vendor account
• Reconcile GR/IR

7. Risk Management

• Audit invoice processed and high value transaction
• Run duplicate prevention audit
• Research duplicate payments and perform recovery activities
• Provide audit support

8.

Month End Closing:

• Reconcile AP subledger
• Prepare and review monthly reports
• Perform exception processing
• Manage accrual related reporting
• Identify, perform and prepare 1099 report

9.

Travel & Expenses:

• Process T&E Claim
• Audit T&E Claim
• Manage and reconcile P-card
• Manage and reconcile corporate card

10. Reporting/Analytics

• Prepare KPI/SLA Operational Reporting
• Run predictive analytics reports
  • Payment Terms Optimization
  • GST Search Engine
  • Working Capital Optimizer
  • Travel and Expense Analytics

Required Education

• Bachelor's Degree

Preferred Education

• Bachelor's Degree

Required Technical and Professional Expertise

1.

Years of Experience:

2-3.5 years of relevant experience in Accounts Payable, Finance, or a related administrative role. This experience should include handling invoice processing, vendor management, and reconciliation. Candidates should demonstrate a clear understanding of accounts payable procedures, ERP systems, and a commitment to maintaining accurate financial records.

2.

Skill Set Required:

• Accounting Skills: Demonstrated ability to apply GAAP (Generally Accepted Accounting Principles) and maintain accurate financial records.
• Computer Skills: Proficiency in using standard office software and ERP systems. Familiarity with data management and manipulation tools would be advantageous.
• Data Entry Skills: High level of accuracy and speed in entering financial data into systems.
• Analytical Skills: Ability to analyze financial data, identify trends, and make informed decisions.
• Problem-Solving Skills: Capacity to troubleshoot issues, resolve discrepancies, and find efficient solutions.
• ERP/Mainframe Experience: Practical knowledge of operating in an ERP or mainframe environment, including experience with system navigation, data extraction, and report generation.
• Communication Skills: Excellent verbal and written communication skills to liaise effectively with internal teams, vendors, and management.

3. Qualification

A bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field is required. Relevant certifications such as Certified Public Accountant (CPA) or Chartered Financial Analyst (CFA) would be advantageous but are not strictly necessary.

4. Domain/Process Knowledge

• Invoice and Vendor Management: Experience in managing vendor relationships, processing invoices, and resolving related queries.
• Payment Reporting and Reconciliation: Proven ability to manage and reconcile payment processes, ensuring adherence to company policies and external regulations.

5. ERP/Computer/Data Entry

• ERP System Experience: Practical experience with ERP systems like SAP, Oracle, Ariba or Concur
• Accounts Payable Experience: Specific experience in Accounts Payable roles, demonstrating a comprehensive understanding of AP processes and best practices.

6.

Interpersonal Skills:

The candidate should exhibit medium to high interpersonal skills. They should be able to work collaboratively in a team, build effective professional relationships, and maintain a positive attitude under pressure.

7.

Maturity and Dependability:

The role requires a medium to high level of maturity and dependability. The candidate must be able to handle sensitive financial information confidentially, meet deadlines, and handle multiple tasks simultaneously.

8.

Analytical Skills:

Basic to medium analytical skills are required. The candidate should be able to interpret financial data and make informed decisions.

9.

Excel Skills:

Medium to high proficiency in Microsoft Excel is essential. The candidate should be comfortable with data manipulation, pivot tables, and VLOOKUP functions. Knowledge of advanced Excel features such as macros or Power Query would be a significant asset.

10.

Additional Requirements:

Adaptability to new systems