An Administration Coordinator (Culinary) will coordinate, oversee and perform administrative support for the Culinary Director and Culinary department, and serve as the primary point of operational and administrative contact.

What will I be doing?

As Administration Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Administration Coordinator will perform the following tasks to the highest standards:

• Manage the Departmental schedule

  • Handle all calls and appointments, courteously and promptly

  • Provide accurate management of all documentation and maintain a systematic filing system

  • Assist with the coordination of special projects, including scheduling and follow-up

  • Arrange accommodation and flights for the Manager business travel

  • Any other ad hoc tasks as requested by Manager(s)

  • Excellent ability to multi-task and remain calm under pressure

  • Strong follow up and excellent attention to detail

  • Ability to consistently meet deadlines

  • Working knowledge of computers in a Window environment with emails Microsoft Word, Excel and related printers and equipment

  • Excellent interpersonal skills to communicate with all levels of management and employees

  • Excellent organizational skills

  • Administer payroll records and vacation schedules for culinary colleagues

  • Assist with the scheduling of chefs in all kitchens

  • Assist with recruiting of culinary employees through candidate assessment and pre- screening

  • Coordinate departmental trainings, seminars and competitions

  • Assist with food costing and development of menu items in both restaurants and banquets

  • Prepare and update Food Hygiene and Health & Safety records

  • Read, sort and route incoming mail and interoffice documents

  • Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials

  • Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members

  • Order, distribute and coordinate inventory office supplies as required

  • Maintain and organize in a professional manner, personal workspace and shared department spaces such as copy and supply rooms

  • Coordinate departmental and management team meetings

  • Communicate company policies, procedures and processes as applicable

  • Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required

  • Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.

  • Assist stewarding department with administrative duties as needed

What are we looking for?

A Administration Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow;

• A passion for providing great service
• Organized and accurate in every respect
• Ability to multi-task efficiently while still meeting deadlines
• Proficiency with computers and computer programs, including Microsoft Office, Outlook, PowerPoint, Excel
• Tertiary qualifications, or other collegiate-level degree, not required but preferred
• Demonstrated ability to build effective internal and external hotel relationships

What is it like working for Hilton?

The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World’s Best Workplaces.

We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our Team Members’ unique perspectives and voices—along with those of our Guests, Owners, Suppliers, and Partners—to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!

We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please