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Job Summary

The Secretary provides comprehensive administrative and secretarial support to assigned executives or departments, ensuring efficient operations and effective communication within Lilly Suzhou Pharmaceutical Co., Ltd.

• Job Responsibilities
• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements (both domestic and international).
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy, proper formatting, and adherence to company standards.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, distributing materials, and ensuring necessary follow-up actions.
• Handle confidential information with discretion and professionalism.
• Process expense reports, invoices, and other financial documents in accordance with company policies.
• Maintain organized filing systems (physical and digital) and manage document retrieval.
• Act as a primary point of contact for internal and external stakeholders, screening calls, emails, and visitors.
• Assist with special projects, research, and data gathering as assigned.
• Order and manage office supplies and equipment, ensuring adequate stock levels.
• Provide support for onboarding new employees, including preparing workstations and necessary documentation.

Job Qualifications:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field preferred; High School Diploma or equivalent required.
• Minimum of 1-3 years of progressively responsible secretarial or administrative experience, preferably within a multinational or pharmaceutical company.
• Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Exceptional written and verbal communication skills in both Mandarin Chinese and English.
• High level of accuracy and attention to detail.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Demonstrated ability to maintain confidentiality and exercise good judgment.
• Strong interpersonal skills and a professional demeanor.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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