Position Summary

The Special Projects coordinator supports the execution of capital expenditure (CAPEX) and facilities-related initiatives across Family Dollar retail locations. This role provides administrative, reporting, and coordination support to the Special Projects team, including managers and directors. The ideal candidate demonstrates high attention to detail, excellent communication skills, and the ability to prioritize tasks in a dynamic environment. This position plays a critical support role in project tracking, documentation, and vendor coordination.

Key Responsibilities:

Project Coordination & Support

• Assist with coordinating special projects, including décor changes, fixture replacements, auto door installations, flooring, refrigeration upgrades, vestibules, and rebanners.

• Support project scheduling, communication, and tracking in Lucernex and Ariba systems.

• Independently manage designated project workstreams, including tracking material orders and confirming installations.

• Communicate project updates and memos to field teams, vendors, and construction personnel.

Administrative & Documentation Support

• Create and distribute project correspondence and schedules.

• Maintain project documentation, including memos, schedules, approvals, and reports.

• Process purchase orders, contractor invoicing, temp labor billing, and vendor payments.

• Support vendor onboarding, ordering, and invoice resolution efforts.

• Organize department records, shared drives, and team calendars.

Communication & Issue Resolution

• Work with the Special Projects Supervisor and Managers to resolve store—or vendor-related scheduling, materials, or installation issues.

• Escalate field and vendor issues promptly to the Manager or Director as appropriate.

• Maintain open lines of communication with internal stakeholders (Finance, AP, Legal, Operations, Merchandising, Portfolio, Construction, Procurement).

Departmental Operations

• Order department supplies and manages mailing and contact lists.

• Assist with freezer/cooler initiatives and other recurring projects.

• Participate in project close-out and data entry processes.

Minimum Qualifications

• A high school diploma or equivalent is required; an associate’s degree is preferred.

• 2+ years of experience in administrative support, preferably within construction, real estate, or facilities.

• Strong proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.

• Experience working with construction management systems (e.g., SLM, Ariba, Lucernex) is highly preferred.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Excellent written and verbal communication skills.

• Strong interpersonal skills for collaboration across departments and vendors.

Preferred Qualifications

• Familiarity with store construction, fixturing, planning, or merchandising.

• Self-starter with the ability to work independently while contributing to team success.

• Demonstrated analytical and problem-solving abilities.

• Prior experience supporting CAPEX or multi-site project teams.

Full time

510 Volvo Parkway,Chesapeake,Virginia 23320

Special Projects

Family Dollar