Job Title

Brokerage Coordinator

Job Description Summary

We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and become highly proficient with the internal systems including team’s database, as well as Workday, Salesforce, Microsoft and Adobe applications. This position offers the opportunity to gain knowledge and experience in commercial real estate plus growth potential within a well-established Brokerage team in Downtown Los Angeles.

Job Description

Responsibilities:

Execute All Administrative Functions:

• Prepare AIR Forms
• Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
• Draft Listing Agreements – Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and Management to Finalize for Execution.
• Prepare Letter of Intents, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences

Manage Team/Broker Calendars

• Schedule Weekly Team Meetings
• Set and Confirm Client Meetings and Conference Calls
• Schedule and Coordinate Broker Events (Open House)

Coordinate All Marketing Efforts:

• Create, Enter and Maintain Listings in External Listing Multiple Services (AIR, Loop Net, and Co Star)
• Maintain and account for our subscription with Loop Net and our team’s listings posted within
• Coordinate with Vendors (Aerial/Drone Photograph, Contractors, Consultants, Commercial Printers/Mailers and Copying of Plans)
• Maintain our Team’s Internal Active List of Property Listings and Pursuits
• Prepare Weekly Marketing Updates and Activity Reports for Clients
• Respond and Track Inquiries on All of the Team’s Listings
• Prepare Property Surveys, Tour Books, Property Flyers/Brochure and other Marketing Materials as needed
• Research Availabilities and Comps in Listing Multiple Service and Internal Cushman & Wakefield Database
• Prepare and process Vouchers for Closed Transactions, Marketing Budgets and Broker Expenses

Maintain Team’s Internal Database:

• Manage the subscription and function of the Internal Database
• Input and update contacts information in Internal Database
• Create targeted mailers from Internal Database

Participate in Business Development:

• Attend Strategy Sessions with Team and Others
• Research Property Owners and Companies for Contact Information (Names, Phone #s and Email Addresses)
• Prepared Targeted Follow-up and Solicitations for New Clients
• Monitor and populate Cushman & Wakefield Client List
• Organize all agreements, property information and due diligence materials for each pursuit
• Support Timeliness of All the Team’s Deliverables
• Oversee Team Promotional Efforts and Client Outreach
• Targeted Mailers
• Postcards
• Client Gifts
• Holiday Cards

Assist as a back up to Operations with minimal duties such as answering phones and provide excellent customer service, manage front desk, restocking kitchen and work in conjunction with IT when needed.

Requirements:

• Bachelor’s degree or equivalent
• 2+ Years’ experience in marketing or related field
• Or similar combination of education and experience
• Excellent oral and written communication skills
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service
• Willing to obtain their California Dept. of Real Estate (DRE) license within the first six months of employment

Physical Requirements:

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a day
• May involve periods of standing, such as operating at machines including copiers, scanners, binding, cutting, and folding
• Some overtime may be required
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Extensive walking through out the office
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $29.18 - $34.33

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”