Job Title

Facility Coordinator

Job Description Summary

The purpose of this position as a remote operations coordinator is to provide/ensure that the facilities are managed in a manner that contributes to offer a pleasant and functional work environment for its employees. This role renders support to the downstream FM work processes ranging from vendor sourcing and coordination, billing administration, accounts receivable recovery and new employee onboarding to C&W systems and related work processes.

Job Description

Responsibilities

• Participation in any Team Meeting and co-ordination of minutes

• Facilities complaints management and recording

• Coordination and dispatch of Site Hazard Manuals

• Work order management and closures

• Coordinate the facilities management service, which encompasses ad hoc maintenance, fire, mechanical, electrical support, and the help desk function, following environmental safety guidelines.

• Deliver on going performance and compliance reporting to all stakeholders, following contract and corporate obligations.

• Raise work permits including tag out and hot works requirements, sign off work permits and collaborate with Contract Administrator to optimise the work schedule.

• Deliver services and activities in line with budget and reporting requirements

• Coordinate site operations to ensure continuity of property services with minimum disruption to the client’s business operations

• Coordination and carrying out of monthly audits reports / spot checks

• Comply with our company's systems used to meet health and safety obligations.

• Ensure all safety at work are observed

• Comply with our company's environmental policies and adhere to procedures and work instructions that are relevant to their activities.

• Operate in a manner that will minimise any adverse environmental impacts associated with activities.

Qualifications & Requirements

• A minimum of 3 years of working experience in facilities/office management

• A good sense of autonomy and a good judgment for what must be done and when

• A good sense of initiative combined with a willingness to meet objectives and produce concrete results

• A good sense for organization and attention to detail

• Good communication skills and customer service attitude

• Dynamism, openness, and a taste for varied work

• A high degree of professionalism and discretion

• Knowledge/familiarized with Microsoft Office tools, e-mail communication and computer skills

• Flexibility to be present on variable schedules to accommodate certain situations.

INCO: “Cushman & Wakefield”