Job Title

Assistant Manager

Job Description Summary

The FM/ AFM shall be responsible to assist the Ops Director/ SFM to manage the Property and serve to cover the Director’s duties during his absence.

Job Description

The FM/ AFM shall be responsible to assist the Ops Director/ SFM to manage the Property and serve to cover the Director’s duties during his absence. The duties of the FM shall include but not limited to the following:

Organise, co-ordinate and control the FMC team, sub-contractors appointed by the Client and visiting sub-contractors. Collate and manage all technical specifications, O&M documentation, drawings and compile all maintenance programs from all sub-contractor. Track and monitor the maintenance programs by using the appropriate software and spreadsheets;

Manage emergency and ad-hoc repairs, breakdowns and trouble-shooting. Provide technical support and attendance where necessary and act as an Authorised Person. Manage and act as the co-ordination point between the various subcontractors and/or Vendors appointed by the Client;

Consolidate and provide technical reports or findings to the Client;

Oversee the management of the Permit to Work systems;

Oversee the health and safety management. Ensure Permit- to-Work (PTW) is approved and proper submission of all risk assessment reports by all sub-contractors, including those appointed by the Client, before the works are executed, proper filing of the reports and implement inspection and spot checks to ensure compliance to risk assessment by the sub- contractors;

Deputise as required for the Director;

Works management such as preparing monthly progress reports, certification of work completed to the required standard, issue and control of variation orders, etc;

Assist in the day to day ‘running’ of the Property;

Carry out periodical and statutory inspections in an agreed format and manner with the Client and provision of management reports thereafter;

Shall manage customer service related issues, ensure proper response and action items with customers (any tenants / Occupant / staff or members of public) are closed in a timely and professional manner;

Also be responsible for the office management functions, office support services and administrative support to the Client; and

Any other work necessary for effective operations of the Property or as directed by the Client.

INCO: “Cushman & Wakefield”