Executive Assistant to CEO & CFO

Role Overview

We are seeking a highly experienced Executive Assistant to provide strategic and operational support to the CEO and CFO. This role goes beyond traditional administrative tasks—it requires a pragmatic, solutions-oriented professional who can pivot seamlessly between priorities, manage complex challenges, and ensure business-as-usual (BAU) activities run flawlessly.

The successful candidate will enable the CEO and CFO to focus on their highest priorities by ensuring that calendars, meetings, and operational processes are managed with precision and efficiency. This position demands exceptional organizational skills, strong communication abilities, and the confidence to lead meetings and influence outcomes using soft authority.

Key Responsibilities:

• Executive Support & Coordination

• Manage and optimize calendars for the CEO and CFO, ensuring alignment across multiple time zones.

• Coordinate and manage complex travel arrangements and expense reporting.

• Prepare and organize documents, reports, and presentations for executive meetings and business engagements.

• Handle confidential information with the utmost discretion and professionalism.

• Meeting & Agenda Management

• Collaborate closely with the Chief of Staff to develop agendas for monthly and quarterly leadership sessions.

• Lead and facilitate meetings where required, ensuring clear outcomes and follow-up actions.

• Redevelop meeting structures and processes to improve efficiency and engagement.

• Stakeholder Engagement

• Act as a key liaison across multiple levels of the organization, fostering collaboration and clear communication.

• Utilize soft authority to drive alignment and ensure timely delivery of priorities.

• Project & Operational Excellence

• Take ownership of ad hoc projects, including Share Point creation and management, process improvements, and discreet support for direct reports.

• Ensure cost-effective operations and identify opportunities for efficiency.

• Maintain BAU activities—calendar management, expenses, and recurring meetings—so they run seamlessly.

Skills & Attributes

• Pragmatic and adaptable, with the ability to pivot quickly between competing priorities.
• Strong problem-solving skills, capable of providing solutions to complex challenges.
• Exceptional written and verbal communication, with the ability to convey requests clearly and succinctly.
• Advanced project management skills, including planning, execution, and stakeholder coordination.
• Comfortable working under tight deadlines and leading meetings when required.
• High level of discretion and professionalism in handling sensitive information.

Experience

• Significant experience as an Executive Assistant supporting C-suite executives.
• Background in corporate or scale-up environments.
• Proven ability to work collaboratively across multiple time zones and with diverse stakeholders.

Competency-Based Expectations

Within 3 months:

• Establish seamless calendar and expense management processes.
• Build strong working relationships with the CEO, CFO, Chief of Staff, and key stakeholders.
• Demonstrate ability to manage competing priorities and deliver under tight deadlines.

Within 6 months:

• Ensure monthly and quarterly leadership meetings run like clockwork, with agendas developed collaboratively and outcomes clearly documented.
• Successfully lead or facilitate meetings when required, using soft authority to drive alignment.
• Deliver at least one ad hoc project (e.g., Share Point redesign or meeting structure improvement) that enhances operational efficiency.

Within 12 months:

• Be recognized as a trusted partner to the CEO and CFO, consistently enabling them to focus on strategic priorities.
• Implement process improvements that reduce administrative friction and improve cost-effectiveness.
• Maintain a reputation for discretion, clarity in communication, and proactive problem-solving.

About Cigna Healthcare

Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: See YourselfEMEA@cigna.com for support. Do not email See YourselfEMEA@cigna.com for an update on your application or to provide your resume as you will not receive a response.